Executive Administrative Assistant

at  Leons

EXECUTIVE ASSISTANT POSITION

LFL is seeking an experienced, professional Executive Assistant, based out of our Home Office (401 and Weston Road, Toronto). This demanding role requires a dynamic, experienced, detail-oriented individual with a high energy level and a positive attitude. This position reports directly to the CEO, while also supporting the CFO for the LFL division. Applicants must thrive in a fast-paced, challenging environment, and manage multiple priorities with finesse, discretion and confidence.
The ideal candidate has a minimum of 3 years’ experience in an Executive Assistant role, possesses a collaborative work style, is flexible, highly organized, and able to prioritize multiple projects to ensure tight timelines are met. The role requires excellent people skills, outstanding communication skills, sound-judgment, and leadership.

Key responsibilities include:

• Providing executive-level support while building and sustaining effective working relationships with other areas of the organization
• Planning and prioritizing meetings
• Booking and managing travel requirements for multiple associates and events
• Preparing presentation materials; organizing and planning conference calls
• Preparing and coordinating venues, materials and catering needs for corporate meetings and events
• Managing and prioritizing incoming and outgoing calls, requests, and correspondence
• Drafting, reviewing and communicating information across the company on behalf of the President
• Managing incoming and outgoing mail and prioritizing items as necessary
• Completing various administrative duties with proficiency in Microsoft Word, Excel, PowerPoint and Outlook
• Maintaining confidential executive files
• Handling and tracking expenses and invoices
• Managing and assisting with various ad-hoc projects, as assigned
• For the right individual, this position also includes the opportunity for future growth and advancement within the company

Leon’s is a family-owned company that has been a part of Canadian homes, and families for more than a century. The ideal candidate for this critical position shares our core values, which are deeply embedded in our culture and reflected in our actions: Honesty. Integrity. Hard work. Family.
Leon’s is committed to providing our dedicated associates with secure jobs, and a safe and satisfying work environment. We will work hard to ensure that their contributions are valued and appreciated, and we will support their ongoing pursuit of personal development and career advancement.
At Leon’s, you aren’t just an employee; you’re Part of the Family.
Join us today

• Providing executive-level support while building and sustaining effective working relationships with other areas of the organization
• Planning and prioritizing meetings
• Booking and managing travel requirements for multiple associates and events
• Preparing presentation materials; organizing and planning conference calls
• Preparing and coordinating venues, materials and catering needs for corporate meetings and events
• Managing and prioritizing incoming and outgoing calls, requests, and correspondence
• Drafting, reviewing and communicating information across the company on behalf of the President
• Managing incoming and outgoing mail and prioritizing items as necessary
• Completing various administrative duties with proficiency in Microsoft Word, Excel, PowerPoint and Outlook
• Maintaining confidential executive files
• Handling and tracking expenses and invoices
• Managing and assisting with various ad-hoc projects, as assigned
• For the right individual, this position also includes the opportunity for future growth and advancement within the compan