Executive Administrative Assistant V

at  RELX

Executive Administrative Assistant V
Are you a detail-oriented executive assistant with a ‘can do’ attitude?
We are looking for a flexible and pro-active Executive Assistant!
About our Team
People are our most important asset, and we want to create the right environment for them to be creative, engaged and productive. As part of this, we want to improve communication and community in our London office
About the Role
The role provides executive support and serves as the primary point of contact for internal and external parties. Playing a key role in enabling the formation of the community culture at our London Wall office.

Responsibilities

• Providing administrative assistance, proactively managing daily calendars, email and phone communications including calls back where appropriate.
• Anticipating business needs of the executive, both on a routine and a project basis
• Developing and maintaining a system that alerts executives to upcoming deadlines on requests or events.
• Planning and preparing for meetings, including financial reviews, 1:1s and other regular catch ups
• Managing domestic and international travel arrangements
• Coordinating trips entails organizing travel, visas, hotels, transport, meetings, contacts, reservations, directions, and time zones
• Supporting our Head of House and London community by being a community enabler, creating and coordinating team activities and events (e.g. Hackdays, social events internal/external) with the help of the social committee.
• Making best use of diverse channels to maximize the effectiveness of our internal communications to prepare and share internal communications.
• Being creative about what and how to communicate with hundreds of people on different products and within different parts of the organization.
• Taking ownership of the community budget to ensure the best possible value by using creative thinking and ingenuity.
• Support our new talent and onboarding team by facilitating onboarding sessions.

Requirements

• Have demonstrable experience supporting senior management in an internationally matrixed, agile and high-pace organization.
• Be highly professional with excellent interpersonal, organizing and fantastic communication skills.
• Be able to handle multiple assignments simultaneously in a ever-changing international environment, while setting priorities and meeting deadlines.
• Have excellent proficiency in English (Business Level both oral and written).
• Demonstrate excellent knowledge of Microsoft (Outlook, Word, Excel, PowerPoint).

Work in a way that works for you
We promote a healthy work/life balance across the organisation. We offer an appealing working prospect for our people. With numerous wellbeing initiatives, shared parental leave, study assistance and sabbaticals, we will help you meet your immediate responsibilities and your long-term goals.
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Working flexible hours - flexing the times when you work in the day to help you fit everything in and work when you are the most productive
Working for you
We know that your wellbeing and happiness are key to a long and successful career. These are some of the benefits we are delighted to offer:
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Generous holiday allowance with the option to buy additional days

• Health screening, eye care vouchers and private medical benefits
• Wellbeing programs
• Life assurance
• Access to a competitive contributory pension scheme
• Save As You Earn share option scheme
• Travel Season ticket loan
• Electric Vehicle Scheme
• Optional Dental Insurance
• Maternity, paternity and shared parental leave
• Employee Assistance Programme
• Access to emergency care for both the elderly and children
• RECARES days, giving you time to support the charities and causes that matter to you
• Access to employee resource groups with dedicated time to volunteer
• Access to extensive learning and development resources
• Access to employee discounts scheme via Perks at Work

About the Business
A global leader in information and analytics, we help researchers and healthcare professionals advance science and improve health outcomes for the benefit of society. Building on our publishing heritage, we combine quality information and vast data sets with analytics to support visionary science and research, health education and interactive learning, as well as exceptional healthcare and clinical practice. At Elsevier, your work contributes to the world’s grand challenges and a more sustainable future. We harness innovative technologies to support science and healthcare to partner for a better world.
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Elsevier is an equal opportunity employer: qualified applicants are considered for and treated during employment without regard to race, color, creed, religion, sex, national origin, citizenship status, disability status, protected veteran status, age, marital status, sexual orientation, gender identity, genetic information, or any other characteristic protected by law. We are committed to providing a fair and accessible hiring process. If you have a disability or other need that requires accommodation or adjustment, please let us know by completing our Applicant Request Support Form:
https://forms.office.com/r/eVgFxjLmAK
, or please contact 1-855-833-5120.
Please read our
Candidate Privacy Policy

• Providing administrative assistance, proactively managing daily calendars, email and phone communications including calls back where appropriate.
• Anticipating business needs of the executive, both on a routine and a project basis
• Developing and maintaining a system that alerts executives to upcoming deadlines on requests or events.
• Planning and preparing for meetings, including financial reviews, 1:1s and other regular catch ups
• Managing domestic and international travel arrangements
• Coordinating trips entails organizing travel, visas, hotels, transport, meetings, contacts, reservations, directions, and time zones
• Supporting our Head of House and London community by being a community enabler, creating and coordinating team activities and events (e.g. Hackdays, social events internal/external) with the help of the social committee.
• Making best use of diverse channels to maximize the effectiveness of our internal communications to prepare and share internal communications.
• Being creative about what and how to communicate with hundreds of people on different products and within different parts of the organization.
• Taking ownership of the community budget to ensure the best possible value by using creative thinking and ingenuity.
• Support our new talent and onboarding team by facilitating onboarding sessions