Executive Assistant

at  3T Consulting Group

3TG Staffing Solutions is seeking a highly organized and detail-oriented Executive Assistant to provide exceptional administrative support to our executive team. The ideal candidate will be a proactive problem-solver, capable of handling various tasks with precision and confidentiality. The Executive Assistant will play a key role in ensuring the smooth operation of the executive office, managing schedules, coordinating meetings, and handling communication on behalf of the executives.

QUALIFICATIONS:

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  At least 3 years of previous Admin experience or Executive Admin. Experience
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  Excellent organizational and time-management skills.
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  BA in Business Administration or Communications (highly preferred)
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  Strong written and verbal communication skills.
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  Proficient in Microsoft Office Suite and other relevant software.
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  Ability to maintain confidentiality and handle sensitive information.
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  Exceptional attention to detail and accuracy.
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  Proactive and able to work independently

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  Calendar management: Efficiently managing and coordinating executive calendars, including scheduling appointments, meetings, and conferences.
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  Anticipate and resolve scheduling conflicts to ensure optimal use of executive time
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  Act as a primary point of contact between executives and internal/external stakeholders.
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  Draft and edit emails, correspondence, and other documents on behalf of executives.
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  Organize and coordinate meetings, ensuring all necessary resources are available.
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  Prepare meeting agendas, take minutes, and follow up on action items.
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  Arrange complex and detailed travel itineraries, including flights, accommodations, and transportation.
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  Prepare travel-related documents and ensure executives are well-prepared for their trips.
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  Organize and maintain electronic and physical files, ensuring easy access to important documents.
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  Assist in the creation, formatting, and editing of reports and presentations.
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  Handle sensitive information with the utmost discretion and maintain a high level of confidentiality.