Executive Assistant - Administration

at  Scripps Health

Scripps Health Administrative Services supports our five hospitals and 19 outpatient facilities, which treat half a million patients annually through 2,600 affiliated physicians.
At Scripps Health, you will experience the pride, support, and respect of an organization that has been repeatedly recognized as one of the nation’s Top 100 Places to Work.
You’ll be surrounded by people committed to making a difference in the lives of their patients and their teammates. So if you’re open to change, go ahead and unlock your potential.
Join a highly engaged team by providing Executive Assistant support to the Assistant VP of Acute Care and the Senior Director of Surgical Services at Scripps Green Hospital in Torrey Pines/La Jolla. Ideal candidates should possess a high level of independent self-management, be polished and professional, be organized and show attention to detail, and have excellent communication skills in all formats. Ability to successfully manage complex calendars and Microsoft Office Suite responsibilities is a must.

As an Executive Assistant, you will perform the following functions:

• Perform full clerical, administrative, and general office duties of a responsible and confidential nature.
• Organize and expedite flow of work through executive’s office and initiate any follow-up action.
• Frequently access highly confidential information and files.
• Communicate with contacts at all levels in the organization, industry, and community.
• Have an understanding of the executive’s job and method of operation, in addition to the operations and procedures of their department(s) and organization.
• Communicate executive’s instructions or desires to various individuals and/or departments and furnish and obtain information from other executives.
• Schedule appointments and make arrangements for meetings, conferences, and travel.
• Organize and maintain files of correspondence and records, following up on pending matters.
• Prepare special reports, gathering, and summarizing data.
• Prepare correspondence, reports, and presentations.

This hourly position is Full-Time, Monday – Friday, with eight hour shifts from 7:30AM - 4PM. The position is located at Scripps Green Hospital in Torrey Pines/La Jolla.

REQUIRED QUALIFICATIONS:

• Minimum of 4 years of relevant experience
• Ability to quickly and effectively handle multiple priorities and assignments while maintaining professional composure
• Strong working knowledge of Microsoft Office suite
• Excellent discernment or problem-solving skills and communication skills
• Ability to adapt in a fast-paced environment
• Highly organized and high level of personal accountability

PREFERRED QUALIFICATIONS:

• Bachelor’s degree preferred
• Highly dynamic individual with excellent organization and communication skills
• Expertise in Outlook Calendar, Microsoft Word, and Microsoft PowerPoint
• Prior experience supporting corporate executives
  Scripps Health is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex (including pregnancy, sexual orientation, or gender identity/expression), age, marital status, status as a protected veteran, among other things, or status as a qualified individual with disability.
  Position Pay Range: $30.23-$45.33/hou

Please refer the Job description for details