Executive Assistant

at  AIA

BELIEVE IN BETTER

Do you believe in finding a career where you can truly make a difference and shape a better future?
At AIA we’ve started an exciting movement to create a healthier, more sustainable future for everyone.
It’s finding new ways to not only better people’s lives, but to better the communities and environments we live. Encompassing our ambition of helping a billion people live Healthier, Longer, Better Lives by 2030. And to get there, we need ambitious people who believe in playing an important part in shaping that future. People seeking unmatched career and personal growth opportunities, driven to work with, and learn from some of the most inspiring and supportive leaders in the business.
Sound like you? Then read on.
The opportunity:
We are currently recruiting for an experienced Executive Assistant to provide support to our busy Chief Customer Officer who leads the largest business unit for AIA New Zealand.
This position offers an exciting opportunity to work closely with a dynamic team of leaders in a fast-paced environment.

Key responsibilities include:

• Diary, phone and email inbox management
• Compiling reports and data as requested in a professional manner, including presentations, financials, and statistics
• Ensuring our Chief Customer Officer is fully prepared in a timely manner for Executive and Board Meetings, and meetings are set up as required
• Assisting in the expense budget management for your assigned business unit
• Financial reconciliation – assisting with Chief Officer and Executive Leadership Team expense budgets, identifying overspends, duplications and mis-coded items
• Meeting coordination, including management of agendas and minutes
• Solving issues or dealing with queries where possible and escalating them to the right person as appropriate
• Following up of key deliverables and actions
• Managing travel arrangements for the Chief Officer, Executive Leadership Team, and overall function as required
• Arranging external workshop or meeting venues when needed
• Arranging functions and catering as needed at either internal or external venues
• Ensuring wider function’s basic administrative requirements are met (stationery orders, photocopier maintenance, etc.)

Ideally, you’ll bring:

• Experience working as an EA or PA to an Executive within a corporate or professional services environment
• A drive for results with exceptional time management and organisational skills
• Ability to work with ever-changing priorities, deadlines, and a high-pressure environment
• Good use of initiative and an inquisitive mind to stay one step ahead
• Strong stakeholder management skills and the ability to influence at all levels to reach desired outcomes
• A high level of professionalism at all times, especially when handling sensitive information
• Advanced Microsoft Office skills

Why choose AIA?

At AIA, we believe in empowering every one of our people to find their ‘better’. We do this by offering:

• Opportunities to grow within the business through internal mobility
• Competitive employee benefits that include insurances, an Employee Share Purchase Scheme and an extra day of leave each quarter to recharge
• Membership to AIA Vitality, our wellbeing programme, giving you access to great discounts & rewards with Apple, Les Mills, MoleMap, Forme Spa, Groov, AirPoints, Countdown & more!
• A supportive and inclusive workplace
• Flexible working arrangements.

If you believe you can help guide us towards a better tomorrow, apply now!
Accepting applications until close of business day on Wednesday, April 17th. Disclaimer: We reserve the right to remove this advertisement prior to indicated close date based on internal recruitment requirements.
Diversity, equity, and inclusion are at the heart of who we are and what we do. Our commitment to these values is unwavering, and they are central to our mission. We encourage applications from all backgrounds, communities and industries, and we are happy to discuss any reasonable adjustments that you require.
We are a 2024 Circle Back Initiative Employer – we commit to respond to every applicant.
Recruitment Agencies: Our Talent team does not require any recruitment agency support.
Interested Candidates: Apply using the ‘Apply’ button. No emailed applications accepted. For general enquiries only, contact:
You must provide all requested information, including Personal Data, to be considered for this career opportunity. Failure to provide such information may influence the processing and outcome of your application. You are responsible for ensuring that the information you submit is accurate and up-to-date

• Diary, phone and email inbox management
• Compiling reports and data as requested in a professional manner, including presentations, financials, and statistics
• Ensuring our Chief Customer Officer is fully prepared in a timely manner for Executive and Board Meetings, and meetings are set up as required
• Assisting in the expense budget management for your assigned business unit
• Financial reconciliation – assisting with Chief Officer and Executive Leadership Team expense budgets, identifying overspends, duplications and mis-coded items
• Meeting coordination, including management of agendas and minutes
• Solving issues or dealing with queries where possible and escalating them to the right person as appropriate
• Following up of key deliverables and actions
• Managing travel arrangements for the Chief Officer, Executive Leadership Team, and overall function as required
• Arranging external workshop or meeting venues when needed
• Arranging functions and catering as needed at either internal or external venues
• Ensuring wider function’s basic administrative requirements are met (stationery orders, photocopier maintenance, etc.