Executive Assistant

at  Ardent Health Services

Overview:
Ardent Health Services is a leading provider of healthcare in communities across the country. Through its subsidiaries, Ardent owns and operates nearly 200 sites of care and 30 hospitals across six states. Together, our 24,000 employees and 1,200 employed providers touch more than 10,000 lives each day. With six Ardent entities earning recognition on Modern Healthcare’s Best Places to Work list in 2022, Ardent and its facilities continue to earn recognition for outstanding workplace cultures where team members feel a sense of belonging and have opportunities to grow their careers. Ardent has also been recognized by Comparably’s Best Places to Work Awards, earning honors in the Best CEO, Best Company for Women, Best Leadership Teams and Best Work Life Balance categories among others.
We have an exciting opportunity to join our team as an Executive Assistant.

POSITION SUMMARY

The Executive Assistant is a key role for our organization providing administrative assistance and support to our operations department.

Responsibilities:

• Provides overall administrative support for multiple executives.
• Maintains daily calendar and schedules for designated corporate staff members via Microsoft Outlook.
• Coordinates and schedules activities relating to meetings and conferences.
• Books all hotel and travel arrangements according to company guidelines.
• Prepares all necessary support materials to include meal planning and various other related meeting items.
• Processes expense reimbursement requests in a timely manner for the executive teams via the Concur accounting and reimbursement system.
• Prepares and distributes correspondence.
• Maintains an accurate and efficient filing system.
• Screens calls and visitors.
• Provides support to other departments when needed to cover for absences, heavy workloads, etc.
• Prepares reports, spreadsheets and related material as requested.
• Monitors supplies, special orders, etc. for designated work group.
• Performs other duties as assigned.

Qualifications:

EDUCATION & EXPERIENCE

• Associates Degree or High School diploma required.
• 4+ years of experience as an administrative assistant with a preference towards executive support.
• Experience supporting several high level executives.
• Experience with Microsoft Office including Excel, Outlook and PowerPoint.

KNOWLEDGE, SKILLS & ABILITIES

• Skills in organizing and prioritizing workloads to meet deadlines.
• Ability to display a high level of professionalism and discretion.
• Displays highly professional oral and written communication skills.
• Ability to interpret, adapt and apply guidelines and procedures.
• Ability to use good judgment regarding administrative issues.
• Ability to communicate effectively with managers and co-workers.
• Ability to use good judgment and to maintain confidentiality of information.
• Ability to work as a team player.

• Provides overall administrative support for multiple executives.
• Maintains daily calendar and schedules for designated corporate staff members via Microsoft Outlook.
• Coordinates and schedules activities relating to meetings and conferences.
• Books all hotel and travel arrangements according to company guidelines.
• Prepares all necessary support materials to include meal planning and various other related meeting items.
• Processes expense reimbursement requests in a timely manner for the executive teams via the Concur accounting and reimbursement system.
• Prepares and distributes correspondence.
• Maintains an accurate and efficient filing system.
• Screens calls and visitors.
• Provides support to other departments when needed to cover for absences, heavy workloads, etc.
• Prepares reports, spreadsheets and related material as requested.
• Monitors supplies, special orders, etc. for designated work group.
• Performs other duties as assigned