Executive Assistant / Assistant der Geschäftsleitung - EN & DE Speaker (m/w/d)

at  smartblick

Be the Mastermind Behind the Scenes: Executive Assistant to CEO & Managing Director
Are you organized, proactive, supportive, and think two steps ahead?
This Startup Needs You!
Welcome to Smartblick!
We’re a Berlin-based team of innovators empowering manufacturers with cutting-edge hardware and software (SaaS) solutions.
From your phone to your furniture, everything you touch is manufactured. Imagine a world where those creations are kinder to our planet and people working with those machines are happier due to the help of cutting-edge tech. At Smartblick, we’re making that a reality.
Join us and be part of the movement building a more sustainable future, one efficient manufacturing process at a time.

Tasks

• You will support and relieve the CEO and Managing Director
• You will take on administrative and organizational tasks independently
• You will manage the calendar and be responsible for the coordination, organization, preparation, and follow-up of internal and external meetings, workshops, conferences, and business trips
• You handle internal and external correspondence, bridging the gap between our English-first Startup and the German-speaking Parent company.
• You create presentations, minutes, statistics, and reports
• Support the CEO and Managing Director with various projects, offering solutions and keeping things moving forward
• You work on other commercial tasks in the assistance team
• You handle a variety of things from commercial tasks to office logistics (think: ordering last-minute food!)

Requirements

• Fluent in both English and German is a must
• Berlin based
• You are solution-oriented, and independent and can work under the pressure of a startup environment
• Great people skills
• You have a professional experience in the field of assistance, ideally, you have completed some relevant training or commercial qualification
• You are confident with Google Workspace tools and MS Office tools
• You are used to working independently, autonomously, solution- and customer-orientated
• You are a team player (m/f/d) with high self-motivation and strong communication skills
• HR experience is a big plus
• Office management experience is a plus

Benefits

• Hybrid working - a mix of home-office and in-office presence (the office will soon relocate to a more central location in Berlin).
• Support from Perschmann, an established company with over 150 years of history
• Friendly, international team
• Flexible working hours
• Trust-based work
• Training budget
• 30 holiday days + 5 training days (even if these are not recognized as training time/training leave)
• Family friendly - 100% salary for 10 days a year if your child is sick
• 50 EUR benefit card per month for grocery
• Technical equipment of your choice (Mac or Windows)
• Free Club Mate, great coffee and tasty snacks in the office : )

We look forward to receiving your application, including your CV and salary details. Digital only, please!
We welcome all people - regardless of gender, nationality, ethnic and social background, disability, religion, age or sexual orientation

• You will support and relieve the CEO and Managing Director
• You will take on administrative and organizational tasks independently
• You will manage the calendar and be responsible for the coordination, organization, preparation, and follow-up of internal and external meetings, workshops, conferences, and business trips
• You handle internal and external correspondence, bridging the gap between our English-first Startup and the German-speaking Parent company.
• You create presentations, minutes, statistics, and reports
• Support the CEO and Managing Director with various projects, offering solutions and keeping things moving forward
• You work on other commercial tasks in the assistance team
• You handle a variety of things from commercial tasks to office logistics (think: ordering last-minute food!