Executive Assistant

at  BT Financial Group

• Permanent Role
• Sydney based – hybrid working
• Incredible opportunity to join the BT Service and Operations team

The Executive Assistant will be responsible for providing support to the Head of Service and Operations at BT Financial Group, by delivering the efficient and effective coordination of all office functions, diary and email management, forward planning, all administrative processes with a strong knowledge of Westpac systems (preferred); as well as general support to the leadership team coordinating activities, payment of invoices, and expense reconciliation. You will also be responsible for, but not limited to:

• Diary management for Head of Service and Operations, including coordination of internal and external meetings and ensuring they are fully prepared for all meetings with papers, appropriate travel and break times and proactively manage the follow-up of outstanding business issues
• Inbox management including filing, monitoring and prioritisation of emails based on urgency and importance
• Working closely with the Senior Operations role and the EAs across the wider BTFG and Westpac network where required
• Play an informal leadership and coordination role with other support roles within the Service and Operations business unit
• Booking travel arrangements including flights, accommodation, and transportation for business trips both domestic and international
• Managing expenses and processing accounts, payments, and reimbursements in a timely and compliant manner, in WEAPS, e-buy, COUPA and Promaster
• General support to the business unit leads including approval of IT requests, PeopleHQ requests and User Access Requirements
• Update and maintain the team distribution lists
• Event management support
• Dealing with requests from key internal and external stakeholder

The ideal candidate will have previous experience working as an Executive Assistant, and can self-manage, and achieve objectives within an ambiguous, changing environment. You will be able to effectively communicate with and influence internal stakeholders and have strong organisational and time management skills. You will be proactive, accountable, and have the ability to execute responsibilities with professionalism. In addition to this you will have:

• Advanced diary and email management skills
• Strong PC literacy (MS Office: Word, PowerPoint, Excel, and TEAMS)
• A high attention to detail with excellent planning and organisation skills
• Experience coordinating travel arrangements and accommodation
• Excellent verbal and written communication
• Previous experience working in the financial services industry and a project environment is advantageous

Together, we’re creating better futures for all our people, customers, communities, and shareholders. This has been our enduring Purpose.

• We inspire our people and together we are creating better futures . It’s our passion for embracing diversity and creating opportunities that enables them to dream big and fulfil their potential.
• We empower our customers . It’s our strength, agility and heart that gives them the confidence to navigate change and forge new paths. Empowered, our customers are creating better futures.
• We make change happen in the community . It’s our shared vision of a safer, greener and more inclusive world that sees us back new ideas, innovations and individuals who are creating better futures.
• We deliver for our shareholders by creating better futures together . It’s our ability to generate value for this generation and the next, which makes our shareholders proud to invest in us