Executive Assistant, Clinical Service Planning

at  Tan Tock Seng Hospital

JOB DESCRIPTION

As an Executive Assistant, you will provide secretarial and administrative support to Clinical Service Planning (CDC2 Redevelopment), a team in TTSH tasked to plan, design, develop and construct new patient-centric healthcare facilities under the auspices of Phase 2 of HealthCity Novena Masterplan of TTSH. The responsibilities include:

• Providing secretarial support to the core team, including:
• Planning and coordination of meetings
• Handling meeting logistics
• Collation and dissemination of meeting materials
• Taking simple minutes of meeting or file notes when needed
• Collation and organisation of data, including:
• Returns from information requests.
• Generation of statistics for reporting and submissions
• Assisting in the department’s administrative matters, such as establishing and maintaining the records of official documents and correspondence.
• Maintaining records of department assets, such as IT equipment and office supplies.
• Raising of invoices for payment
• Any other administrative duties as assigned by your supervisor.

JOB REQUIREMENTS

• Diploma in any discipline, with preferably at least 1 – 2 years of administrative experience.
• Good verbal and written communication skills.
• Systematic and meticulous.
• Self-motivated and strong problem-solver.
• Ability to multi-task and prioritise multiple assignment and work effectively under tight deadlines.
• Proficient in MS Office applications.
  *CDC2 refers to the former Communicable Disease Centre site, which is slated for redevelopment as part of the HealthCity Novena Masterplan.

• Providing secretarial support to the core team, including:
• Planning and coordination of meetings
• Handling meeting logistics
• Collation and dissemination of meeting materials
• Taking simple minutes of meeting or file notes when needed
• Collation and organisation of data, including:
• Returns from information requests.
• Generation of statistics for reporting and submissions
• Assisting in the department’s administrative matters, such as establishing and maintaining the records of official documents and correspondence.
• Maintaining records of department assets, such as IT equipment and office supplies.
• Raising of invoices for payment
• Any other administrative duties as assigned by your supervisor