Executive Assistant - Commercial/Business

at  GRANDRICH CORPORATION PTE LTD

The CCOO’s Executive Assistant will be providing comprehensive commercial/business and administrative/secretarial support to the CCOO. The Executive Assistant will be responsible for managing the day-to-day commercial/business and administrative/secretarial tasks and providing proactive support to the CCOO. The incumbent will report to the CCOO.

JOB DESCRIPTION

• Providing full commercial and business support to the CCOO.
• Providing full administrative support and secretarial assistance to the CCOO.
• Proactively contribute to the management of CCOO’s calendar including organizing appointments, meetings, send reminders or notices of meeting cancellation or changes taking and prioritizing the most sensitive matters.
• Coordinate and schedule meetings, workshops, conferences, seminars, events for the CCOO, ensuring all relevant information, documents, and resources (equipment set-up and organizing catering when necessary) are prepared in advance.
• Prepare agendas, attend meetings, and transcribe correspondence from handwritten notes as and when needed.
• To follow up with all actions required after meeting and ensure all required actions are carried out and no deadline are missed.
• Coordinate and liaise with other Personal Assistants on onsite meetings, luncheons, in-house events, etc when required.
• Welcoming visitors for meetings and events and promoting professional image of the organization.
• Making phone calls in a polite and professional manner on behalf of CCOO to stakeholders to follow up on tasks when required.
• Assist the team in the timely management of communications; including written, telephone, email, and voicemail.
• Compose and edit letters, documents, emails, etc and ensure follow-up with those that require answers, responses, and written replies.
• Prepare simple spreadsheets & powerpoint slides when required..
• Assist in compiling data on suppliers/brochures/conference summary documents and etc.
• Conduct research and gather information on various topics as requested by the CCOO, compiling and organizing data in a presentable format.
• Maintain comprehensive, efficient and accurate filing system of all documents.
• Manage and coordinate travel, accommodation, transportation, etc.
• Spend time and become familiar with all aspects of the business to follow up better with Suppliers etc.
• To travel overseas with CCOO when required occasionally.
• Cover other team members when one is on leave / away from the office.
• Any other ad-hoc duties

JOB REQUIREMENTS

• Minimum A level/ Diploma/ degree in Business Administration or equivalent is required.
• Minimum 10 years of PA experience working with C-level executives in order to understand the job requirements.
• Excellent communication skills (written and verbal).
• Detail oriented to ensure accuracy and quality.
• Creative problem-solving and able to handle pressure and fast turnarounds.
• Must demonstrate a can-do attitude.
• Ability to work independently with minimal supervision.
• Demonstrate highest level of ethics and ability to maintain confidentiality at all times with all situations and documentation.
• Demonstrate strong knowledge of Microsoft Office and Mac OS.Experience working as a flight stewardess will be advantageous.
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  Please be informed that only shortlisted candidates will be notified. Thank you

Please refer the Job description for details