Executive Assistant, Corporate Services

at  Victorian Health Promotion Foundation

VicHealth is the world’s first health promotion foundation that supports independent, long-term, evidence-based health promotion practice, partnerships and leadership. We continue to be a global leader in health promotion, as a Collaborating Centre with the World Health Organization and technical partner to UNICEF.
About the role: Located within the Corporate Services group, the position of Executive Assistant, Corporate Services reports to the Executive Manager, Corporate Services and is responsible for providing administrative support, managing stakeholders and collaboration.
This position has a close working relationship with the Executive Manager, Corporate Services, Chief Executive Officer, other Executives and members of the Executive Support Team. The successful candidate is expected to develop and nurture excellent relationships across the organisation and with key external stakeholders. To achieve this, the person in this role must be an effective liaison point and represent VicHealth in a professional manner at all times.

ADDITIONAL QUALIFICATIONS AND EXPERIENCE:

• Demonstrable experience working as an Executive Assistant to a Senior Executive
• Exceptional written and verbal communication
• Works well in a team and can build relationships with colleagues and other stakeholders
• High competency with Microsoft Office.
  VicHealth is committed to ensuring appointments represent the range of lived experience in the Victorian community. Women, indigenous people, people with disability, young people, LGBTIQ+ people and people from culturally and linguistically diverse backgrounds are encouraged to apply.
  Closing Date: Friday 8 March 2024Unit: Corporate ServicesTenure: Part-time (0.6 FTE), ongoingClassification: VicHealth Grade DRemuneration: $93,176-115,917 per annum, pro rata (plus superannuation and other benefits)
  How to apply: Applications must include a cover letter and a current resume.
  The cover letter must include why the applicant feels they are suitable for the position, and also address the Key Selection Criteria from the Position Description.
  Please refer to the position description to view the associated qualifications and experience associated with the position.
  The successful applicant may be required to undertake a Police Check and Working with Children check.
  For further information about the role, please contact Brea Pape, People & Culture on (03) 9667 1341.
  VicHealth acknowledges the support of the Victorian Government

• Providing exemplary high-level administrative support including calendar and correspondence management for the Executive Manager – Corporate Services
• Communicating with a range of internal and external stakeholders including with auditors, lawyers and other suppliers, and with government partners
• Providing administrative support for Managers within Corporate Services
• Collaborating with other Executive Assistants to ensure consistent, effective, and efficient executive administration support across VicHealth.
  About you: We’re looking for someone who demonstrates previous experience in a similar Executive Assistant role to a Senior Executive within either government or the private sector.
  You will have exceptional planning and organising, attention to detail, interpersonal, flexibility and problem solving skills in order to succeed in this role.