Executive Assistant

at  Council for Affordable Quality Healthcare

POSITION SUMMARY:

The Executive Assistant to the CEO will provide high-level administrative support to the Chief Executive Officer, ensuring efficient operation of the executive office. This role involves managing schedules, coordinating meetings, handling correspondence, and acting as a liaison between the CEO and internal and external stakeholders. The ideal candidate will be highly organized, proactive, and capable of managing a diverse set of tasks with discretion and professionalism.

SKILLS:

• Exceptional organizational and time-management skills.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Strong attention to detail and problem-solving skills.
• Ability to work independently and handle multiple tasks simultaneously.
• Experience in a fast-paced, high-growth environment.
• Familiarity with project management tools and techniques.
• High level of professionalism and discretion.
• Strong interpersonal skills and ability to work collaboratively with diverse teams.

EXPERIENCE:

• Minimum of 5 years of experience in an executive assistant or similar role, preferably supporting C-level executives.

EDUCATION:

• Bachelor’s degree in Business Administration, Communications, or related field preferred.

WHO WE ARE

Named one Modern Healthcare’s “Best Places to Work,” CAQH has helped nearly 1,000 health plans, 2+ million providers, government entities and vendors connect, exchange information and operate more efficiently. CAQH technology-enabled solutions and its Committee on Operating Rules for Information Exchange (CORE) bring the healthcare industry together to make sharing business information more automated, predictable, and consistent. CAQH Insights researches opportunities to reduce the burden of manual processes in healthcare administration.

SPECIFIC RESPONSIBILITIES:

Administrative Support:

• Manage the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements.
• Prepare and organize materials for meetings, presentations, and reports.
• Handle incoming and outgoing correspondence, including emails, phone calls, and mail.
• Draft, proofread, and edit documents, letters, and presentations.

Meeting Coordination:

• Coordinate and organize executive meetings, board meetings, and other high-level events.
• Prepare agendas, take minutes, and ensure follow-up on action items.
• Arrange logistics for meetings, including venue booking, catering, and equipment setup.

Communication and Liaison:

• Serve as the primary point of contact between the CEO and internal/external stakeholders.
• Screen and prioritize communication, ensuring the CEO is informed of important matters.
• Foster positive relationships with employees, clients, partners, and board members.

Project Management:

• Assist the CEO in managing special projects, including research, planning, and execution.
• Monitor project progress and ensure deadlines are met.
• Provide analytical support and prepare reports on project status.

Confidentiality and Discretion:

• Handle sensitive and confidential information with the utmost discretion.
• Maintain confidentiality in all aspects of the role.

Office Management:

• Oversee the organization and maintenance of the executive office.
• Ensure the CEO’s office is well-stocked and that administrative systems are efficient.