Executive Assistant

at  CVS Health

Bring your heart to CVS Health. Every one of us at CVS Health shares a single, clear purpose: Bringing our heart to every moment of your health. This purpose guides our commitment to deliver enhanced human-centric health care for a rapidly changing world. Anchored in our brand — with heart at its center — our purpose sends a personal message that how we deliver our services is just as important as what we deliver.
Our Heart At Work Behaviors™ support this purpose. We want everyone who works at CVS Health to feel empowered by the role they play in transforming our culture and accelerating our ability to innovate and deliver solutions to make health care more personal, convenient and affordable.
Position Summary:

The Executive Assistant is responsible for managing all support activities for the Vice President of HCB Business Planning and Performance Management, encompassing a wide range of activities including management of a complex calendar and scheduling requirements, leading the coordination of travel, preparing expenses, and tracking key deliverables.

• Sounding board, confidant, and conduit to keep the executive well informed and help facilitate his/her decision making
• Calendar gatekeeping, prioritizing and providing recommendations on scheduling conflicts
• Maintain an efficient flow of information between all levels including internal and external contacts on a wide spectrum of plans and priorities
• Review, proofread, and format all correspondence to ensure accuracy, completeness, and consistency
• May attend senior level meetings to take notes and follow-up on outstanding agenda items
• Assist in document management, compilation, distribution, and storage
• Total travel coordination including air and ground transportation, hotel reservations and other travel documentation, as well as the preparation of associated expense reports.
• Plan and implement team meetings, events, and activities
• Act as department’s Cultural Champion to recognize employee successes and improve employee engagement

Required Qualifications:

• 5 or more years of administrative support experience
• 5 or more years of calendar management, meeting coordination, travel coordination, etc.

Preferred Qualifications:

• Experience supporting leaders within the healthcare or insurance space
• Advanced use of the Microsoft Office Suite (Outlook, Excel, OneNote, PowerPoint, and Word)
• Demonstrated success working in an ambiguous environment
• Demonstrated ability to prioritize and multi-task while maintaining commitment to deadlines
• Demonstrated success using business judgment to help drive key deliverables of the business
• Proven track record demonstrating ability to work effectively with minimal supervision and use independent judgment
• Strong organizational and communication skills, team orientated philosophy, and problem-solving skills
• Ability to interact effectively with the high-level executives
• Strong interpersonal and collaboration skills

Education:

• High school diploma/GED or equivalent experience required
• Bachelor’s degree in business administration or another related field preferred

• Sounding board, confidant, and conduit to keep the executive well informed and help facilitate his/her decision making
• Calendar gatekeeping, prioritizing and providing recommendations on scheduling conflicts
• Maintain an efficient flow of information between all levels including internal and external contacts on a wide spectrum of plans and priorities
• Review, proofread, and format all correspondence to ensure accuracy, completeness, and consistency
• May attend senior level meetings to take notes and follow-up on outstanding agenda items
• Assist in document management, compilation, distribution, and storage
• Total travel coordination including air and ground transportation, hotel reservations and other travel documentation, as well as the preparation of associated expense reports.
• Plan and implement team meetings, events, and activities
• Act as department’s Cultural Champion to recognize employee successes and improve employee engagemen