Executive Assistant

at  Dixon Appointments

• 3 month role, full time hours
• EA supporting a Senior Director in a leading University
• Hybrid working model, 2 days WFH and 3 on site
• Parkville Campus, close to public transport
• Hybrid, 3 days on campus and 2 days WFH
• 3-month duration, commencing the week starting 08/04/24

THE ROLE:

The Executive Assistant provides high-level administrative support to the Senior Director, ensuring the operational efficiencies of their office. This includes extensive diary management including arranging meetings and responding to invitations, management of email, and developing effective relationships in order to liaise with key University personnel on behalf of the Senior Director to progress ongoing priorities.

SPECIFIC RESPONSIBILITIES:

• Pro-active diary management, Inbox management and travel coordination
• Preparation of draft correspondence, reports and other documents as required
• Coordinate the planning and management of functions and meetings
• Action minutes and preparing meeting documents and agendas
• Record expenditure and reconciliation of credit cards