Executive Assistant - Drillcut

at  Talent Right

Drillcut, an independent family-owned company based in Melbourne, leads the way in the building services industry. Since 1988, we’ve been pioneering innovative solutions, challenging industry norms, and delivering practical products to our customers. With a diverse range of over 10,000 SKUs sourced locally and internationally, we’re shaping the future of building services. Join our team and be part of our commitment to driving progress and innovation in the construction sector.

REQUIREMENTS:

Qualifications and Skills

• Proven track record as an executive assistant in a fast-paced corporate environment.
• Exceptional organizational and time-management skills, coupled with strong communication abilities.
• Proficiency in Microsoft Office Suite and other relevant software applications.
• Ability to handle sensitive information with discretion and maintain confidentiality.
• Strong multitasking abilities, adept at prioritizing tasks and managing time effectively.
• Meticulous attention to detail with well-developed organizational skills.
• Excellent verbal and written communication skills.
• Demonstrated commitment to customer or employee service, coupled with professional discretion and cultural sensitivity.
• Adaptability to a dynamic work environment, with a strong sense of punctuality and responsibility.

ROLE OVERVIEW:

As the Executive Assistant at Drillcut, you will play a crucial role in ensuring the smooth functioning of our executive leadership team. You will be responsible for providing comprehensive administrative support to our General Manager and CEO, facilitating meetings, managing tasks, arranging travel, and enhancing overall efficiency.

KEY RESPONSIBILITIES:

• Coordinate and schedule meetings for the General Manager and CEO, ensuring all necessary preparations are made.
• Take meticulous meeting minutes, track action items, and follow up on pending tasks to ensure timely completion.
• Arrange travel itineraries for executives, anticipating travel needs and proactively addressing logistical challenges.
• Exhibit proactive initiative, professionalism, and forward-thinking with the ability to predict the General Manager’s and CEO’s next move, ensuring seamless operations and anticipatory decision-making.
• Act as the primary point of contact for the General Manager and CEO, managing their calendars and handling inquiries with professionalism.
• Provide high-level administrative support, including managing travel arrangements, preparing expense reports, and handling sensitive information with confidentiality.