Executive Assistant

at  Envirolab Group

INTRODUCTION:

About the company
Envirolab Group comprising Envirolab Services, MPL Laboratories and Labtec Auckland provides a broad range of laboratory testing services such as environmental chemistry, microbiology, asbestos, workplace exposure & air monitoring and product formulation and agrichemicals.
We are a NATA-accredited laboratory servicing Environmental Consultants, Mines, Occupational Hygienists, Government Departments, Industry, and the general public by providing great service and quality.

DESCRIPTION:

We are seeking a proactive, supportive and down to earth Executive Assistant to provide comprehensive executive administrative support to our dynamic Chief Executive Officer to ensure that operations run efficiently. We are open to someone that is looking for part-time (30hrs) as well.

Key responsibilities

• Provide a high level of professional administrative support to the CEO including the preparation of high-quality documents such as board reports, correspondence, reports and presentations.
• Effective management of the CEO’s calendar in relation to scheduled and ad hoc meetings and appointments (internal and external).
• Act as a central point of contact between the CEO and internal/external key stakeholders.
• Prepare and distribute agendas, attending various meetings, and taking and distributing minutes/actions for meetings and follow up as required.
• Company travel arrangements, optimising cost expenditure, and ensuring seamless travel logistics.
• Providing support to the Senior Management Team as required demonstrating agility and discretion.
• Foster close collaboration with the senior leadership team, ensuring that priorities are achieved.
• Identification and prioritisation of urgent business requests, proactively flagging them to the appropriate parties.
• Event Management of both internal and offsite company conferences and events.
• Assistance in the coordination of company-wide initiatives, including reward and recognition programs, service awards, and new starter inductions.

• Provide a high level of professional administrative support to the CEO including the preparation of high-quality documents such as board reports, correspondence, reports and presentations.
• Effective management of the CEO’s calendar in relation to scheduled and ad hoc meetings and appointments (internal and external).
• Act as a central point of contact between the CEO and internal/external key stakeholders.
• Prepare and distribute agendas, attending various meetings, and taking and distributing minutes/actions for meetings and follow up as required.
• Company travel arrangements, optimising cost expenditure, and ensuring seamless travel logistics.
• Providing support to the Senior Management Team as required demonstrating agility and discretion.
• Foster close collaboration with the senior leadership team, ensuring that priorities are achieved.
• Identification and prioritisation of urgent business requests, proactively flagging them to the appropriate parties.
• Event Management of both internal and offsite company conferences and events.
• Assistance in the coordination of company-wide initiatives, including reward and recognition programs, service awards, and new starter inductions