Executive Assistant

at  Fengate Asset Management

OPPORTUNITY

This is an opportunity to be the right-hand to Fengate’s Executive Vice President, Investor Relations and Capital Formation and Director, Capital Raising. The successful incumbent will elevate the level of executive support as a trusted advisor and confidante. They must have a genuine interest in understanding Fengate’s business as they will be key to its continued success and growth. They must have experience in a fast paced, dynamic environment where a high degree of professionalism, confidentiality and flexibility are required. The individual will be a pro- active performer that demonstrates excellent initiative and judgement.

This individual must have strong interpersonal skills to be able to liaise with all internal and external stakeholders

• The ability to deal with ambiguity and handle changing and competing priorities is a must
• The successful candidate will learn quickly and be able to demonstrate organizational awareness and business acumen
• This role requires someone willing to work extended hours when required (not regularly) as well as someone willing to be on call as needed

KEY QUALIFICATIONS

• Completion of secondary education plus a minimum of 7+ years of administrative experience
• Previous experience supporting a SVP-level executive and above
• Excellent interpersonal and communication skills, both verbal and written
• Proven ability to multi-task and work effectively under pressure in a fast-paced environment
• Willing to work flexible hours and be on call to meet challenging and changing deadlines
• Ability to flex between locations, split time between Fengate’s Oakville and Toronto office as required
• Strong organizational skills with a proven ability to prioritize
• Demonstrated business professionalism, respect for confidentiality and appropriate handling of sensitive information
• Excellent attention to detail, especially in preparing documents and presentations
• Advanced skills in managing calendars in MS Outlook as well as experience in office workflow and productivity tools including MS Office (PowerPoint, Excel)

• Strategically manage and plan the executives’ schedule, travel, day to day activities, meetings, guests, calendaring, emails, phone calls, etc., to facilitate the most efficient use of time
• Demonstrate solid judgement in acting as a gatekeeping around priorities and appointments
• Assist in creation and proofing of presentations and e-mails, specifically with Microsoft Word and PowerPoint
• Assist in preparation of board materials
• Inbox management, organizing, prioritizing, and responding to correspondence
• Represent the executive’s personal brand and as a brand ambassador of Fengate
• Manage the executive’s presence in industry networks
• Support the daily functioning of the Investor Relations and Capital Formation team and liaise effectively with leaders
• Coordinate and manage special projects, team meetings or events with focused attention to details
• Effectively manage relationships with internal teams and well as key external relationships, notably investors and partners
• Lead by example to work effectively and collaboratively with the other executive assistants in the organization
• Provide assistance to ad-hoc business requests as needed
• Maintain all records and files in an organized and efficient way