Executive Assistant

at  Fiqraa

REQUIREMENTS:

• Bachelor’s degree in business administration, communications, or a related field.
• Proven experience as an executive assistant or in a similar administrative role, supporting senior executives or management team members.
• Excellent organizational and time management skills, with the ability to prioritize tasks, meet deadlines, and manage multiple projects simultaneously.
• Strong communication and interpersonal skills.
• Strong attention to detail and accuracy in administrative tasks.
  Job Type: Full Time
  Job Location: Duba

• Serve as the primary point of contact for the executive team, screening and prioritizing incoming calls, emails, and correspondence.
• Manage executive calendars, schedules, and appointments, coordinating meetings, conferences, and travel arrangements as needed.
• Prepare and organize materials for meetings, including agendas, presentations, and supporting documents.
• Attend meetings, take minutes, and follow up on action items to ensure timely completion of tasks and deliverables.
• Conduct research, gather data, and prepare reports, summaries, and presentations for executive review and decision-making.
• Assist with project management tasks, including tracking project milestones, deadlines, and budgets, and coordinating cross-functional teams.
• Handle confidential and sensitive information with discretion, maintaining the highest standards of professionalism and confidentiality.
• Anticipate the needs of the executive team and proactively address issues or concerns to streamline workflows and optimize productivity.
• Liaise with internal and external stakeholders, including clients, vendors, and partners, to facilitate communication and collaboration.
• Perform other administrative tasks and ad-hoc projects as assigned by the executive team.