- Executive Assistant (Fixed Term 9 Months) - Plant & Food Research

at  Science New Zealand

FIXED-TERM (9-MONTHS DURATION); FULLTIME (38 HOURS PER WEEK)

Are you looking for an exciting opportunity to use your experience as an Executive Assistant to support two busy General Managers?
Do you pride yourself on working collaboratively with people at all levels and ensure there is an effective and enjoyable place to work? No matter what, you will be the epitome of professionalism and always seek out new and better ways of working.
If you think your experience and skillset is a good match for this role, we’re keen to talk to you.

ABOUT US | KO WAI MĀTOU

At Plant & Food Research, Rangahau Ahumāra Kai, we believe science can create a better future. By finding smarter, greener options today, we’re helping secure the world we want to live in tomorrow. With our partners, we use world-leading science and technology to improve the way they grow, fish, harvest, create, prepare and share kai. We have 1000 people working across Aotearoa, New Zealand and the world to help develop and deliver healthy foods from the world’s most sustainable food systems. We are on our journey towards becoming a meaningful and trusted partner to Māori, promoting the weaving of Mātauranga Māori and science to create growth and success for all of Aotearoa, New Zealand.
You MUST be currently residing in New Zealand and have valid open working rights or be a NZ Citizen or Resident to be considered.
Job Details
Crown research institute

Plant & Food Research
Reference #

55901
Posted on

21 Jun 2024
Closes on

14 Jul 2024 11:55
Location(s)

Auckland, Hamilton
Expertise

Administrative Services, Business Management & Support
Job level(s)

Experienced
Work type(s)

Fixed term
More details (document)

55901 - PD - Executive Assistant - June 2024.docx

WHAT YOU WILL BE DOING | NGĀ WHĀINGA MATUA

You will provide comprehensive support to our General Managers for our Bioprotection and New Cultivar Innovation portfolios, ensuring efficient operation and management of daily activities. You will have exceptional planning and organisational skills and the ability to manage multiple tasks with great attention to detail, while handling sensitive information with discretion.

This is a varied role where you will:

• Manage and maintain executives’ schedules, including arranging meetings, appointments, and travel itineraries, and assist in the preparation of meeting agendas, materials, and minutes.
• Handle confidential information with a high degree of integrity and discretion.
• Coordinate and manage executive projects, ensuring deadlines are met and objectives are achieved.
• Liaise with internal and external stakeholders, including clients, partners, and board members.
• Manage and prioritize multiple tasks and projects with competing deadlines.

To be successful in this role, the minimum qualifications required are:

• Relevant tertiary qualifications and/or a minimum of 5 years’ experience in an executive or secretary role.
• Previous experience working for a Senior Manager(s) would be an advantage as would event and travel management experience.
• Excellent written and verbal communication skills and an understanding of relevant financial reporting principles
• Excellent organisational and time management skills, along with an ability to multitask and coordinate a complex set of tasks
• Understanding of frequently used computer software and programmes, especially online tools for running meetings and workshops (Teams, Zoom, Miro etc) and competent at using Microsoft Office applications (word, e-mail, excel, PowerPoint).
• High-level interpersonal skill