Executive Assistant for Health System

at  University of Missouri

JOB DESCRIPTION

MU Advancement Health Systems is searching for a key team member who will support the Health Systems Advancement. In addition to assisting the Executive Directors, this position will help support the MU Health System Advancement team. We are looking for someone committed to fostering a collaborative environment and willing to go the extra mile. The successful candidate will oversee complex and strategic scheduling and high-level relationship management for the AVC, using excellent judgment and understanding when discretion and confidentiality are required.

MINIMUM QUALIFICATIONS

Bachelor’s degree or an equivalent combination of education and experience and at least 3 years of experience from which comparable knowledge and skills can be acquired is necessary

PREFERRED QUALIFICATIONS

• One year of related experience in business administration, personnel administration, or higher education administration is preferred.
• Proficient use of PowerPoint, Microsoft Excel, Word, Outlook, and Access; familiarity with PeopleSoft, Teams, and Advance is preferred.
• Strong preference will be given to candidates with excellent problem-solving and multi-tasking skills, professional presence, and commitment to the mission of Mizzou to serve Missouri and the nation.

• Review and assist with verification of performance metrics, major gift proposals, and the compilation of fundraising reports for Health System Development.
• Support the coordination and scheduling of staff and volunteer committees to advance Health System Development efforts.
• Provide staff support for various external events, including, but not limited to, donor recognition and fundraising activities.
• Assist with communicating and scheduling appointments between staff and various individuals via correspondence or phone calls.
• Review/verify information on departmental income and expense statements against departmental records and make corrections when appropriate to ensure that statement is accurate and complete using knowledge of university accounting procedures.
• Receive/check/approve and sign requisitions, vouchers, forms, and documents to ensure that requisition vouchers are approved/distributed promptly using their own knowledge of appropriate purchases/expenditures to be made.
• Gather, organize, and summarize information requested by the supervisor or staff to provide accurate data/information necessary for meetings/conferences using research techniques.
• Compile timesheets/absence summaries, record information in Peoplesoft, and process monthly OneCard charges.
• Perform other duties as assigned.