Executive Assistant

at  Fujifilm Europe

Company Profile:
Fujifilm operates over 50 group companies and branches in Europe and employs more than 6000 people engaged in R&D, manufacturing, sales and service, with FUJIFILM Europe GmbH, located in Ratingen, Germany, operating as the strategic headquarters for the region. Throughout Europe, Fujifilm entities serve a range of industries including medical technology, biopharmaceuticals, electronic materials, industrial products, chemicals, graphic systems, optical devices, data storage and all aspects of photography. Over the last 20 years, the company has more intensively focused on healthcare - from diagnosis to prevention and treatment. Today, Fujifilm in Europe provides the entire spectrum of patient care, in addition to research, development and manufacturing in advanced therapies, gene therapies and vaccines, as well as providing cell culture media and regenerative medicine solutions. For more information, please visit: fujifilm.com
FUJIFILM Europe GmbH is the regional headquarter company of the FUJIFILM group based in Ratingen (Germany) and represents the aforesaid business divisions throughout Europe and in some cases throughout EMEA. FUJIFILM Europe operates through international subsidiaries, distributors, and resellers. Fujifilm EMEA’s Legal and Compliance teams consist of 16 members who are based in Ratingen plus 12 in-house lawyers in France, Italy, United Kingdom, Poland, Russia, the UAE and the Netherlands.
Due to nearing retirement age, we are now looking for an
Executive Assistant (f/m/div)

• Dedicated support to General Counsel with
• coordination of calendar, meetings and business travel (incl. facility reservations, travel requests, travel bookings, hospitality and expense reports)
• bi-annual department budgeting process including data input, budget presentation and budget meeting
• preparation of annual financial audit-related activities
• departments’ SAP cost center monitoring and analysis
• design and editing of presentations
• filtering and prioritizing e-mail correspondence;
• General office administration including procurement of office and other material, handling of in-coming/outgoing mail and courier mail, support with arranging for department members’ hard- and software;
• Raising requisitions in SAP for procurement of external legal, notarial, consultancy and IT ser-vices including related correspondence with other divisions and external parties;
• Law Firms’ and Notaries’ invoice control;
• Creation of invoices for intragroup legal and compliance department services and cost re-charging;
• Maintenance of FUJIFILM Europe’s Corporate Group Structure Overview;
• Support transfer of incumbent’s responsibility for managing director/board appointments and replacements and other routine corporate changes of FUJIFILM EMEA group entities to Legal Operations team;
• Coordination and preparation of notarized and legalized management signature appointments