Executive Assistant I, DNAP, AHU

at  AdventHealth University

ALL THE BENEFITS AND PERKS YOU NEED FOR YOU AND YOUR FAMILY:

• Benefits from Day One
• Paid Days Off from Day One
• Student Loan Repayment Program
• Career Development
• Pet Insurance

JOB SUMMARY:

Position level is based on reporting structure (see “Reports To” above, referenced below as “Leader”). Supports Leader(s) as direct executive assistant , with responsibilities including calendaring, travel arrangements, correspondence, and other administrative functions. Will professionally represent Leader as requested and in all associated responsibilities. Actively participates in outstanding customer service and accepts responsibility in maintaining relationships that are equally respectful to all.

EDUCATION AND EXPERIENCE REQUIRED:

• Two to four years minimum experience as an administrative or executive assistant, secretary, or other higher level administrative/office support role
• Excellent computer skills in word processing, spreadsheets, and databases, using programs such as Microsoft Outlook, Word, PowerPoint, Excel, Access, etc.
• Meet ever-changing and multiple deadlines, managing day-to-day workflow

EDUCATION AND EXPERIENCE PREFERRED:

• Associate’s degree in secretarial sciences or business, and two years executive office/secretarial work experience
• Event planning/coordination experience
• Certified Administrative Professional (CAP)

YOU WILL BE RESPONSIBLE FOR:

Demonstrates behaviors at AdventHealth University in harmony with AHU’s “Four Words” of Nurture, Excellence, Spirituality , and Stewardship as well as AdventHealth’s Performance Standards of “Keep Me Safe, Love Me, Make it Easy, and Own It.”

• Manages calendar for Leader(s), scheduling meetings and appointments, and coordinates travel arrangements including lodging, air/land, transportation, event registration, etc.
• Answers/screens incoming calls, taking messages and routing calls as appropriate. Retrieves voice messages as requested. Greets and assists visitors. Professionally represents Leader(s) and Advent Health in all communications and as requested at meetings, events, etc. Communicates effectively and appropriately based on visitor needs and age level.
• Provides administrative and secretarial support including opening and disbursing Leader’s incoming/outgoing mail; completing correspondence duties including composing and editing letters, memos and other correspondence; preparing expense reports, PAVs, and supply orders; preparing and updating presentations, spreadsheets, etc.; maintaining files and records, equipment, etc.
• Schedules and organizes meetings and events, both on- and off-site; orders provisions as appropriate, prepares agendas and takes/transcribes meeting minutes, distributing as appropriate.
• May assist with budget tracking, contracts, etc.
• May serve as committee member and/or lead/supervise various work teams including other administrative staff.

Qualifications

SUPERVISORY RESPONSIBILITIES

• May supervise Student Workers
  This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances. The salary range reflects the anticipated base pay range for this position. Individual compensation is determined based on skills, experience and other relevant factors within this pay range. The minimums and maximums for each position may vary based on geographical location.
  Category: Staff
  Organization: AdventHealth University
  Schedule: Full-time
  Shift: 1 - Day
  Req ID: 24021706
  We are an equal opportunity employer and do not tolerate discrimination based on race, color, creed, religion, national origin, sex, marital status, age or disability/handicap with respect to recruitment, selection, placement, promotion, wages, benefits and other terms and conditions of employment.