Executive Assistant

at  ICI Services

EXECUTIVE ASSISTANT - POSITION DESCRIPTION

ICI Services is an Employee-Owned Company providing Engineering & Integration, Systems Acquisition, Information Warfare, and In-Service Sustainment support to government customers. We are seeking an Executive Assistant to support our Navy customer in Washington, DC.

POSITION/JOB DESCRIPTION:

General Tasking Description:

• Collaborate with administrative staff across the organization, Navy, and Department of Defense to ensure coordination, planning, execution, and support of a wide range of diverse engagements, meetings, and travel to support very demanding schedules.
• Coordinate executive level schedules via Microsoft Outlook Calendar to include internal and external program engagements, program reviews, conferences, speaking invitations, and official social functions.
• Prioritize events and engagements to avoid conflicts and maximize efficiency and efficacy of demanding and busy calendars including ensure daily calendar is executable; determine priority engagements; ensure program leadership is fully prepared prior to each meeting/event; and engage with key stakeholders to obtain advance information and prepare detailed information packages for senior leadership.
• Serve as a key point of contact for major program events and work alongside program office heads on program initiatives including PowerPoint brief development and other ad-hoc program efforts.
• Draft the weekly report for PM/DPM to send to PEO.
• organizing all recent briefs on the share drive, MS Teams and One Drive; d
• raft and QA for format all Power Point briefs to chain of command and external stakeholders.
• Keeping internal action item tracker up to date and working with PAPMs/APMs to meet deadlines.

EXPERIENCE REQUIREMENTS:

• Experience working within the front office of executive staff for US NAVY or other similar defense acquisition organizations.
• Experience directly supporting (within an executive assistant or front office capacity) senior leadership staff.
• Must possess strong organizational and time management skills; the ability to prioritize and perform multiple tasks simultaneously; exceptional interpersonal and communication skills to interact and communicate effectively with people at all levels including senior military and government officials, Congressional offices, and industry leaders; prompt and reliable attendance; highly self-motivated and resourceful with strong problem solving skills; exceptional attention to detail; and the ability to effectively work independently and as part of a team.
• Must have strong verbal and written communication skills with a willingness to work effectively with a team of administrative/front office professionals including the ability to generate correspondence in a professional and timely manner.
• Knowledge of administrative management practices and procedures and organizational techniques.
• Ability to work in a fast-paced environment as part of an integrated team and where the workload and priorities change quickly.

• Exceptional command of MS Office Suite, including Outlook, Word, Excel and PowerPoint.

  Educational & Certification Requirements:

• High school diploma or equivalent and a minimum of three (3) years of relevant and recent experience in a similar setting.

Preferred:

• Prior experience in support of Naval Sea Systems Command (NAVSEA) within a Front Office/Operations team environment.
• Experience working on-site at the Washington Navy Yard (WNY).

Please refer the Job description for details