Executive Assistant - Insurance

at  Healthchem Group Pty Ltd

Join a dynamic team as an Executive Assistant in the insurance industry, where you’ll be the essential support, managing documents, calendars, and confidential information, while also playing a key role in supporting the Managing Director with financial matters and seamlessly adapting to various roles within the organization.

EXPERIENCE:

• Minimum of 3 years within the insurance industry.
• Minimum of 5 years’ experience within a financial, administrative related role. Must know the difference between a “debit” and “credit”.
• Basic understanding of the FAIS act.

EDUCATION/QUALIFICATIONS:

• Matric qualification is a mandatory requirement.
• Tertiary qualification i.e., bachelor’s degree and/or National Diploma in finance and/or accounting (highly beneficial).
• RE (5) is pertinent/vital.
• Should ideally have Class of Business certificate in Provident/Pension Funds.

SKILLS:

• The ideal candidate has a proven track record in accountability, possesses strong technical skills, including financial management and attributes of professionalism, quick responsiveness, and a proactive, self-starting attitude.
• Excellent written and verbal communication skills.
• Persuasive communication and listening skills.
• Friendly personality, with excellent interpersonal skills.
• Resilient spirit and persistent nature.
• Strong analytical skills with a goal-oriented mind.
• Presentation skills.
• Strong Microsoft Office skills i.e., Excel skills to be of a superior level.
• Familiarity with Arctitan, Profida, Everlytic, and SharePoint are beneficial for this role.
  Please apply directly to this vacancy should you be interested. If you have not received feedback to your application within 2 weeks, please consider it as unsuccessful

• Reporting excellence
• Relationship building with key stakeholders
• Ensure timeous and accurate completion of all administration
• Meet ever-changing and multiple deadlines, managing day-to-day workflow
• Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the MD’s ability to effectively lead the company
• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures
• Attend meetings and discussions, as required, take minutes, and ensure action item follow-up
• Work with management to keep the MD apprised of all pertinent information such as schedules, opportunities, staff issues, and track needs, priorities, and follow-up of action points
• Coordinate and manage special projects, including working collaboratively with staff to assure projects meet deadlines
• Ensure MD is prepared for upcoming appointments by gathering materials necessary for each meeting
• Consolidate data and edit documents for accuracy
• Ad-Hoc projects and other duties as requested