Executive Assistant

at  Jack Atkinson Surveying

JACK ATKINSON SURVEYING IS A FAMILY-OWNED AND RUN BUSINESS THAT PROVIDES HIGH QUALITY SURVEYING SERVICES THROUGHOUT CANBERRA, THE SNOWY MOUNTAINS & NSW SOUTH COAST.

Delivering a variety of projects including residential and commercial structures, property developments, subdivisions and additions, we work with the latest surveying technology and equipment to deliver quality surveys to our clients.
Hours: Part-time (3 days a week)
Jack Atkinson Surveying is a family-owned and run business that provides high quality land surveying services throughout the Snowy Mountains & Southern NSW.
Located in the heart of the country town of Cooma, our boutique firm is seeking a highly skilled and enthusiastic Executive Assistant to support our Registered Surveyor in delivering exceptional results to our clients. With a strong focus on personal attention and tailored services, we’re looking for someone who is not only proficient in administrative tasks, but also has a keen eye for detail, excellent communication skills, and a willingness to learn and adapt when required.
As our Executive Assistant, you’ll provide administrative support to our registered surveyor, ensuring the smooth operation of our office and the successful delivery of projects. This is an excellent opportunity to work with a dynamic and experienced team, providing administrative support to a busy and demanding professional.

REQUIREMENTS:

• Diploma or degree in Business Administration, Office Administration, or a related field.
• 3+ years of experience as an Executive Assistant or in a similar administrative role.
• Excellent organizational and communication skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to take initiative and problem-solve.
• Ability to work independently and as part of a team.
• Strong attention to detail and ability to prioritize tasks effectively.
• This role requires on-site work at our office location. Remote working or Working from Home is not available.

DESIRABLE:

• Experience working in construction, engineering, real estate, or law-related industry.
• Knowledge of land surveying principles and practices.
  Most importantly, we’re looking for an individual with a strong work ethic and fit for our team culture, with a commitment to providing exceptional administrative services.

KEY RESPONSIBILITIES:

• Provide administrative support to the Registered Surveyor, including managing their schedule, calendar, and correspondence.
• Coordinate and prepare presentations, reports, and other documents as required.
• Maintain accurate and up-to-date records, including client files, project records, and correspondence.
• Manage and maintain the survey office’s database and other software systems.
• Coordinate travel arrangements.
• Coordinate fleet management.
• Provide general administrative support to the survey team, including answering phones, responding to emails, and performing other administrative tasks as required.
• Liaise with consultants and stakeholders as required.
• Liaise with clients, and ensure professional and accurate communications are delivered.
• Assist with the preparation of tender documents, proposals, and other business development materials.
• Maintain confidentiality and handle sensitive information with discretion.

TO APPLY FOR THIS ROLE:

Please submit:

• Your CV (curriculum vitae or resume) &
• Your 1-page Expression of Interest letter

Email to HR Manager Marty Wood at marty@jasurveying.com.a