Executive Assistant

at  John Crane

At our John Crane office in Slough, we’re seeking a proactive and experienced Executive Assistant to provide comprehensive support to two Vice Presidents within our organisation.
As an Executive Assistant, you will play a crucial role in ensuring the smooth and efficient operation of our VP’s offices. You will be responsible for managing their busy schedules, coordinating meetings and appointments, and handling a wide range of administrative tasks with accuracy and attention to detail. This is a dynamic and fast-paced role that requires excellent organisational skills and the ability to work independently in a hybrid working environment.

• Proactively manage complex calendars and schedules for two Vice Presidents, including arranging meetings, appointments, and conference calls.
• Handle extensive inbox management, prioritising and highlighting emails.
• Coordinate detailed travel arrangements, including booking flights, hotels, transportation, and visas, while optimising for cost efficiency and traveller preferences.
• Prepare and submit expense reports in a timely manner, ensuring compliance with company policies and procedures.
• Assist with the preparation of reports, presentations, and other documents, maintaining a high level of accuracy and professionalism.
• Act as a point of contact and liaison between the VP’s office and internal/external stakeholders, demonstrating professionalism and discretion in all interactions.
• Maintain confidentiality and handle sensitive information with the utmost discretion and integrity.
• Handle high level office calls and visitors.