HIRING PRACTICES

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job
Live Nation recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner. Live Nation may pursue all avenues available, including promotion from within, employee referrals, outside advertising, employment agencies, internet recruiting, job fairs, college recruiting and search firms.

LI-CM1

LI-HybridNashville,TN

THE ROLE

The Core Entertainment is looking for an experienced, high level Executive Assistant for the CEO and Founder of the company. The role will be based out of Nashville with some travel to LA.
The ideal candidate will have strong attention to detail, solid knowledge of basic business practices, and excellent oral and written communication. Ideal candidates will excel in a fast-paced environment while supporting strong personalities. Excellent benefits and intercompany growth opportunities are included in the position.

WHAT THIS ROLE WILL DO

• Executive administrative responsibilities - manage business calendar, schedule internal and external meetings, submit expense reports, coordinate travel for CEO/founder;
• Act as a point of contact for internal team, clients, and external partners - responsible for information flow, coordination of logistics for meeting, execution of organizational responsibilities as needed;
• Drafts committee and leadership agendas; coordinates preparation of agenda materials; prepares agenda packets; posts agendas at meeting location and on website; emails links to agendas posted on website and mails hardcopies of the agenda packets; attends leadership meetings and electronically records meetings; finalizes resolutions; prepares actions and motions into minutes for approval at next meeting;
• Types correspondence and reports; drafts correspondence from rough notes; research issues and activities; assists in the creation of presentations; maintains confidential and administrative files;
• Receive, screen, and follow-up all communications via phone, email, and mail
• Prepare extensive domestic and international travel arrangements including air, hotel and transportation reservations, mileage programs and upgrades with the ability to make frequent and last-minute changes;
• Manage and maintain artist calendars including coordinating and scheduling A&R/studio sessions, promotional activity, travel, meetings, etc.;
• Attend and participate in company meetings, shows / events, as on-site support, and a representative of the company as required;
• Purchases supplies for meetings and authorizes payment for travel, training, professional memberships, subscriptions, and to vendors and service providers;
• Perform personal errands and task for C-level executives as required;
• May provide administrative support and assistance with special projects for staff in other companies in CEO’s span of control;