Executive Assistant - Managing Directors

at  ConstellR GmbH

About constellr
We are operating in the NewSpace and Agri-Tech sectors, combining engineering, Earth Observation, and agronomy to address one of the biggest challenges of our time: how to ensure global food security!
With offices in Brussels, Freiburg, and Munich we are a diverse team, comprised of highly motivated and passionate professionals who share a common vision to revolutionise decision-making in tomorrow’s smart farming industry.

As our Executive Assistant supporting the Managing Directors, this role offers significant growth potential and learning opportunities whilst providing insight into the start-up ecosystem and the company optimisation phase. You will work across various business operations projects as we progress through Series A and our first satellite launch this year. Your role will cover the following main areas;

• Manage calendars with precision and discretion, ensuring efficient time use and privacy.
• Handle LinkedIn and email accounts, maintaining a professional and organised presence.
• Coordinate travel arrangements, optimising itineraries and logistics.
• Representing as a “gatekeeper”, tactfully declining requests and invitations that are not aligned with priority objectives.
• Oversee personal admin tasks and organisation.
• Assisting with investor newsletters and reporting, ensuring accurate and timely communication
• Prepare slides and materials for advisory board meetings, investor meetings, and other events.
• Organise and plan company events, including advisory board meetings and site visits.
• Draft and prepare internal and external communication, including leading town hall meetings.
• Comprehensive note-taking during meetings with follow-up on tasks ensuring action items are completed.
• Provide briefing materials for meetings with investors, stakeholders, and partners.
• Maintain awareness of company morale, identifying and addressing internal issues proactively or escalating them when necessary.
• Support strategic projects, contributing to changing management initiatives.

Location – You will be based within a commutable distance of our Munich office, in Germany. We offer remote working and flexible working hours with occasional meetings when required on-site.