Executive Assistant

at  McCann Worldgroup Deutschland GmbH

JOB DESCRIPTION

We are McCann Central, the UK’s largest integrated agency. Over 500 individuals working together to help brands play a meaningful role in people’s lives.
We are also part of McCann Worldgroup, a global agency network that delivers culture-shaping work for some of the world’s biggest brands.
And to add to the (literal) wheelbarrow full of awards we’ve got including Euro Effies most effective global agency, Cannes Network of the Year, Campaign’s European Integrated Agency of the Year, not to mention McCann Central’s haul of awards in recent years at Cannes Lions, Clios, One Show, D&AD, LIAs, Golden Drum & Creative Circle Awards. So creativity really is at the forefront of everything we do.
We’re a team of passionate creatives, strategists and marketers from a wide mix of backgrounds. But there’s a lot that unites us – like caring deeply about everything we make. And though our skillsets are wide and our process knowledge is deep, we are all still learning every day.

We are seeking an experienced and proactive Executive Assistant to provide high-level support to our Group Managing Director and Chief Strategy Officer. The ideal candidate will be highly organized, detail-oriented, and capable of managing multiple tasks with efficiency and professionalism. As the Executive Assistant, you will play a crucial role in facilitating smooth communication, managing schedules, and handling various administrative tasks.

• Manage calendars, appointments, and meeting schedules for the MD and CSO actively helping them be aware of and meet deadlines.
• Coordinate travel arrangements, including flights, accommodations, and transportation using our IPG travel system.
• Prepare and edit correspondence, presentations, and reports as needed.
• Arranging meetings, organising hospitality, and greeting clients
• Handle confidential information with discretion and maintain strict confidentiality.
• Assist with special projects, events, and other ad hoc assignments as required.
• Prioritise and manage incoming communications, including emails.
• Anticipate the needs of the MD and CSO and proactively address them.
• Inputting timesheets on a weekly basis.
• Process expense and mileage claims.
• Collaborate with the office manager to ensure smooth operations and support company initiatives.
• Foster a deep understanding of the people, personalities, and current affairs of the agency.
• Provide a sounding board for the cultural impact of business decisions.

PERSONAL SKILLS & EXPERIENCE

• Proven experience as an Executive Assistant or similar role, preferably in a fast-paced environment
• Excellent communication and interpersonal skills
• Strong organisational skills and attention to detail
• Open and friendly personality
• Ability to deal with clients and colleagues at all levels.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Ability to multitask and prioritize tasks effectively.
• Discretion and trustworthiness when handling confidential information.
• Adaptability and willingness to take on new challenges.
• Previous experience in the advertising or marketing industry is a plus.
• Ability to manage and process basic data (charting and pivot tables in Excel) is a plus.

• Manage calendars, appointments, and meeting schedules for the MD and CSO actively helping them be aware of and meet deadlines.
• Coordinate travel arrangements, including flights, accommodations, and transportation using our IPG travel system.
• Prepare and edit correspondence, presentations, and reports as needed.
• Arranging meetings, organising hospitality, and greeting clients
• Handle confidential information with discretion and maintain strict confidentiality.
• Assist with special projects, events, and other ad hoc assignments as required.
• Prioritise and manage incoming communications, including emails.
• Anticipate the needs of the MD and CSO and proactively address them.
• Inputting timesheets on a weekly basis.
• Process expense and mileage claims.
• Collaborate with the office manager to ensure smooth operations and support company initiatives.
• Foster a deep understanding of the people, personalities, and current affairs of the agency.
• Provide a sounding board for the cultural impact of business decisions