Executive Assistant

at  Mercy Health

JOB DESCRIPTION

Location: Melbourne | Western Metropolitan
Job type: Full time
Organisation: Mercy Health
Salary: Salary not specified
Occupation: Administration/Secretarial
Reference: 21966

ABOUT US:

Werribee Mercy Hospital is a General Public Hospital located in the rapidly growing Western suburbs of Melbourne. Our services include surgical, medical, maternity, newborn, paediatrics, renal dialysis, emergency, mental health, rehabilitation, aged and palliative care. The hospital has recently undergone significant expansion with the opening or our new intensive care unit, additional operating theatres and the opening of two new wards, taking the total number of beds to 298. Join us now and be part of our team as we expand to serve our community.
Werribee Mercy Hospital is a perfectly positioned hospital with easy access on and off the M1 Princes Freeway, walking distance to Hoppers Crossing train station, café and shops, and is co-located adjacent to a privately operated childcare facility that delivers childcare to pre-school age children.
Mercy Health is a Catholic organisation grounded in a 2,000-year tradition of caring for others. Founded by the Sisters of Mercy, Mercy Health is made up of more than 9,500 people who provide acute and subacute hospital care, aged care, mental health programs, maternity and specialist women’s health services, early parenting services, home care services and health worker training and development.
Mercy Health is proud to be recognised as an Employer of Choice for Gender Equality by the WGEA.

Werribee Mercy Hospital is a public hospital providing comprehensive care to the growing community of the West. The role of the Divisional Director is to oversee and be accountable for the day-to-day management of the Community Hospital @ Home division. In addition to leading the supportive and dedicated team, key performance measures also include clinical outcomes, customer experience and financial performance for the division.

The Executive Assistant to the Divisional Director Community Hospital @ Home is a pivotal role in supporting the Divisional Director to ensure smooth day-to-day operations. The Executive Assistant will be responsible for providing a full range of confidential administrative and support including:

• The coordination and scheduling of calendar management, as well as the management of content and the flow of information to senior executives.
• A critical point of contact for key stakeholders including executives, employees and external partners.
• Interact with other EAs to partner on organisational projects and communication strategies.
• Organise, execute and assist with meeting preparation including agendas, meeting papers & minute taking
• Track and help drive completion of key deliverables and follow up outstanding items
• Email management and communicating on behalf of the Divisional Director as required
• Drafting and preparation of written correspondence