Executive Assistant - Norway (0-2)

at  Gateway Group

POSITION OVERVIEW:

We are looking for a proactive and detail-oriented Executive Assistant to provide comprehensive support to our CEO and executive team. As a recent MBA graduate with 0-2 years of experience, you will play a vital role in ensuring the smooth functioning of daily operations and assisting in strategic initiatives.

REQUIREMENTS:

– MBA or equivalent degree in Business Administration or related field.
– Strong organizational skills and attention to detail.
– Ability to prioritize tasks and manage time effectively in a fast-paced environment.
– Professional demeanor and ability to maintain confidentiality.
– Previous experience in an administrative or executive support role is a plus.
– Must be eligible to work in Norway

• Manage CEO’s calendar efficiently, scheduling meetings, appointments, and conference calls.
• Coordinate travel arrangements, including flight bookings, hotel accommodations, and transportation.
• Prepare meeting agendas, take minutes, and distribute meeting materials.
• Liaise with internal and external stakeholders, maintaining professional communication in Norwegian and English.
• Handle incoming calls, emails, and correspondence, prioritizing and responding appropriately.
• Assist in the preparation of presentations, reports, and other documents.
• Maintain and organize files, records, and databases, ensuring accuracy and confidentiality.
• Order office supplies, equipment, and client gifts as needed.
• Provide general administrative support, such as filing, copying, and scanning documents.
• Perform other duties and ad-hoc tasks to support the CEO and executive team.