Executive Assistant / Office Manager

at  Bluespec Holdings

JOB FUNCTIONS:

1. Provide a comprehensive Executive PA service to CEO.

• Manage executive diary.
• Manage corporate credit card : purchases, functions, staff welfare, day to day office requirements.
• Book and manage all local and international travel arrangements.
• Arrange executive and clients’ meetings.
• Research for and prepare meeting agendas.
• Produce professionally typed documents as requested.

1. Provide a comprehensive day to day service on the smooth running of the office.

• File and store documents neatly and appropriately for easy retrieval.
• Prepare, type, and produce tenders and proposal.
• Liaise with staff, suppliers, and customers in relation to queries and attempt to resolve rather than escalate.
• Escalate unresolved queries to CEO, COO, and related departments.
• Manage personal administration and documents.
• Ensure the smooth running of the office on a day-to-day basis.
• Oversee maintenance of office equipment.
• Support staff in maintaining a positive, work effective environment at the office.
• Manage with IT our Cell C Company account and decision making in cooperation with Blue Spec.

1. Ensure a superior front office service is provided at all times through management of reception staff.

JOB REQUIREMENTS:

• 7 Years Executive PA experience
• Ideally in Finance and Motor industry
• National Senior Certificate

TECHNICAL (SYSTEMS) KNOWLEDGE REQUIRED

• All Microsoft Suites – intermediate
• First assist system (Dreamtec)

Please refer the Job description for details