Executive Assistant & Office Manager

at  Sharp Carter

• Dynamic and fun team environment | Collaboration and continuous development
• Permanent full-time position | Attractive salary on offer
• Located in inner Brisbane CBD | Flexible working model

SKILLS & EXPERIENCE

As the suitable candidate for this position, you will hold prior relevant and recent experience in executive support, senior administration and/or team support. Experience in property or real estate industry is advantageous however not essential.

In addition, you will also:

• Ability to act with initiative, to meet and exceed internal/external stakeholder needs;
• Ability to gain the confidence and trust of others through honesty, integrity, and authenticity, and be seen as reliable, positive, and dependable;
• Strong attention to detail;
• Organised approach to thinking and acting;
• Ability to build and maintain effective working relationships to support teamwork across the business and maintain credibility with all internal/external stakeholders;
• Demonstrated ability to multi-task and be adaptable and flexible in a fast-paced environment.

As the Executive Assistant, your key focus will be to provide best practice administrative support to team while fostering positivity and a can-do attitude.

Your key duties and responsibilities will include, however are not limited to:

• Providing executive support to the business leaders in the form of managing diary appointments, scheduling and arranging meetings, coordinating travel arrangements and scheduling meetings;
• Document management including preparation and formatting of proposals, marketing collateral and tenders for submission;
• Actioning financial support including processing of invoices, credit card expenses and ensuring submission of claims and reimbursements;
• Drafting, preparing and coordinating communication including correspondence, submissions, reports and presentations and monitoring all correspondence to ensure a prompt and accurate response;
• Supporting office staff members for office issue resolution (including IT related issues and support);
• Ad hoc administration support for the broader support functions.