Executive Assistant, Operations

at  Wilson Sporting Goods Co

Overview:
At Wilson, we are here to empower every human to live like an athlete. Passion. Creativity. Integrity. Teamwork. Ambition. Innovation. These are the qualities that have made Wilson Sporting Goods Co. the number one sports equipment brand in the world. We come together to win, grow, and celebrate. We all play for Team Wilson. We all have a role to play within our organization and are working towards the same goal. One team, one dream.
We believe that being an athlete isn’t something you do, it’s who you are. It’s a universal code of conduct, a way of seeing the world and how you show up every day. We seek out diverse voices and welcome all perspectives. Our team is composed of individuals with unique backgrounds, points of view and experiences. These perspectives create a rich and diverse culture in which we learn from one another through empathy and inclusion.
Evolving the sports world and being the best partner for players, athletes, and our community is no small task. We are continually looking to add enthusiastic, ambitious, team-first individuals who desire to make a difference —and who love to help others win. Together, we will create a better world through sport. Join us.
What You’ll Do:
We are currently hiring an Executive Assistant to provide high level support to the Global Vice President, Operations by managing projects, coordinating events and meetings, booking travel and managing expenses. As a key support role, the Executive Assistant will work cross-functionally behind the scenes at all levels and play an integral role in supporting the Operations team.

Specific responsibilities include, but are not limited to:

• Supports the Vice President by owning all administrative tasks, including but not limited to calendar management, expense reports, composing or preparing correspondence and presentation materials, arranging international and domestic travel, department invoicing, and coordinating onsite/offsite meetings across multiple time zones
• Disseminates information and communicates ideas on behalf of the Vice President
• Proactively improves current processes and optimizes organizational procedures for efficiency and productivity
• Proactively anticipates and tracks critical dates, events, and associated milestones or deadlines
• Coordinates, manages and executes various ad-hoc projects and meetings across multiple time zones
• Develops and maintains a solid working relationship with the Executive Assistant to the CEO & President and HQ receptionist and provides administrative backup to other departments as needed

What We’re Looking For :
This role requires a bachelor’s degree in a related field plus a minimum of 5 years of experience in a project management or administrative role. Additional experience may be considered in lieu of a degree.

Other qualifications include:

• Demonstrated ability to manage sensitive and confidential information
• Ability to build and maintain relationships at all levels of an organization
• Strong emotional intelligence
• Comfortable working behind the scenes and with a results-oriented mindset
• Business-oriented and pragmatic mindset
• Excellent verbal and written communication skills
• Ability to work on tasks that can be complex in nature and require considerable judgment, initiative and knowledge to resolve problems and recommend solutions
• Strong and well-organized project manager, comfortable coordinating multiple high-priority projects
• Strong independent problem solving and analytical & multi-tasking skills
• Ability to understand and communicate complex matters in a clear and consistent manner
• Strong project management skills and ability to present work to executive stakeholders
• Experience with budget management

• Supports the Vice President by owning all administrative tasks, including but not limited to calendar management, expense reports, composing or preparing correspondence and presentation materials, arranging international and domestic travel, department invoicing, and coordinating onsite/offsite meetings across multiple time zones
• Disseminates information and communicates ideas on behalf of the Vice President
• Proactively improves current processes and optimizes organizational procedures for efficiency and productivity
• Proactively anticipates and tracks critical dates, events, and associated milestones or deadlines
• Coordinates, manages and executes various ad-hoc projects and meetings across multiple time zones
• Develops and maintains a solid working relationship with the Executive Assistant to the CEO & President and HQ receptionist and provides administrative backup to other departments as neede