Executive Assistant / Personal Assistant to Founder

at  Triptease

ABOUT OUR COMPANY

Triptease. We are a disruptive force in the tech space for online travel. Never one to shy from big challenges, we built our reputation on empowering hotels to stand up to the might of Online Travel Agents.
We are uniquely positioned to help hotels in their greatest time of need. The world class data set we’ve been building, combined with a new set of digital marketing tools has positioned us to accelerate our impact to Hoteliers.
With offices in London, NYC, Barcelona and Singapore, we drive over £1bn in revenue for hoteliers around the globe. As we gear up for our next stage of growth, now is an ideal time to join our fast-growth and well funded technology business.
Inclusion is how we unleash the power of diversity. It is how we build our teams, cultivate our leaders and ensure Triptease is the right fit for every person.
Come join us on our journey, be comfortable bringing your authentic self to work..Be you!

REQUIREMENTS

• Proven experience as an Executive or Personal Assistant
• Excellent organisational and multitasking abilities.
• Exceptional written and verbal communication skills.
• Proactive problem-solving and decision-making skills.
• Strong initiative and drive to succeed, with excellent follow-through
• Extremely resilient, someone who thrives on the pressure of building a fast-growing business
• Capability to work with colleagues across different time zones including Charlie
• Strong IT skills, including proficiency with office productivity tools and collaboration software.
• Able to learn and maintain internal systems.

ABOUT THE ROLE

We are seeking a highly driven and organised professional to support the founder of Triptease, Charlie. You will report directly to Charlie and will coordinate with all our colleagues across the business.
The ideal candidate will be incredibly well organised, a quick learner and comfortable working with people of all levels as well as intellectually curious, and ruthlessly efficient in your work.
This is a unique opportunity to support a successful entrepreneur and be part of a dynamic scale up environment.

WHAT YOU’LL DO:

• Organise and support Charlie’s schedule with ability to work with different time zones
• Check-in daily to provide schedule overview for the day and communicate any other important information
• Resolve scheduling conflicts & anticipate upcoming schedule events
• Ensure any Tech is set up and tested ahead of meetings
• Draft and edit correspondence and communications on behalf of Charlie
• Inbox management, taking action where required
• Making travel / accommodation arrangements / creating itineraries and process expenses
• Answering and fielding requests / queries appropriately and confidentially
• Coordinating internal and external meetings and preparing agendas - This includes taking minutes, accurately documenting key business decisions and actions, following up on actions as required
• Act as a point of contact between Charlie and internal/external stakeholders.
• Assist in the planning and execution of special projects and initiatives.
• Track project timelines, milestones, and deliverables to ensure deadlines are met.