Executive Assistant

at  Ports of Auckland

Port of Auckland is part of the special character of our city and plays a vital role in our economy, delivering the things we need and enjoy.
Nearly three-quarters of the port’s inbound cargo stays within the Auckland and Upper Waikato region. Our location on Auckland’s doorstep means the delivery of goods is quick, the cost of goods is low, and we are focusing on reducing our carbon footprint to become a sustainable Port. We also have a network of freight hubs throughout the North Island, to improve access to the port for the provinces.
We are seeking an experienced and dynamic Executive Assistant to join our team on a part-time basis on a fixed-term maternity cover contract until early January 2025. In this role, you will provide essential support to the General Manager - Commercial and General Manager - Digital.

ABOUT YOU | KO WAI KOE

We are looking for a highly organised and detail-oriented individual with the following skills and experience:

• Proven experience as an Executive Assistant at a senior level.
• Computer savvy with a strong proficiency in MS Office suite.
• Very comfortable using MS PowerPoint and preparing presentations.
• Experience with report writing.
• Well organised and able to prioritise workload.
• Strong attention to detail.

The position is 3 days a week and offers flexibility with days and hours, along with the option to work a day from home.
The role will be available for a handover period starting mid-March.

Reporting to the GM Commercial, the key focus areas for the role include:

• Diary and appointment management.
• Document, report, and presentation creation.
• Meeting preparation (booking rooms, catering etc.).
• Creating great relationships - you will be dealing with a range of people including Key Customers.
• Support the Head of Commercial and Sales and Development Manager with arranging Port tours and creating presentation materials.
• Event planning and coordination.