Executive Assistant

at  Public Trust Office

About the role
The Strategy and Governance (S&G) team plays an instrumental role in providing strategic planning, governance, policy, engagement, and advisory services at Queensland Public Trustee (QPT). S&G is responsible for a wide range of services across QPT, assisting Board of Management in prioritising approach, strategy, programs and projects, maintaining whole of organisation objectives, and providing rigorous, timely and accurate advice about whole of QPT strategy, policy, governance and engagement and progress and performance against the agency’s strategic objectives.
As an Executive Assistant, you’ll be the driving force behind ensuring high-level confidential executive and administrative support to the Executive Directorate Program. Reporting to the Executive Director, you’ll play a crucial role in facilitating the effective leadership of the Program, enabling the achievement of organisational goals and strategic objectives. Your responsibilities will include diary management, correspondence preparation, office system maintenance, data coordination, and stakeholder engagement.
Download the attached role description to learn more about the role.
About you

You are an excellent communicator with strong interpersonal skills to liaise effectively with stakeholders at all levels. To excel in this role, the following attributes will be key to your success:

• Proven ability to manage diaries, prepare executive correspondence, and coordinate administrative tasks with precision and efficiency.
• Meticulous attention to detail in maintaining records, developing office systems, and ensuring accuracy in all administrative processes.
• High level of initiative to resolve issues independently, work under limited supervision, and contribute to a positive and safe work environment.
• Strong capability to develop and maintain working relationships with a broad range of internal and external stakeholders, ensuring effective communication and collaboration.
• Proactive attitude towards continuous improvement, seeking opportunities to enhance processes, systems, and practices to drive efficiency and effectiveness.

Why join us?
QPT is more than just a workplace; we provide a platform for leadership, enrichment, and making a positive difference. Join our team where you’ll collaborate with talented professionals, work on strategic initiatives, and contribute to projects that positively impact the lives of Queenslanders. Plus, with our supportive work culture and emphasis on work-life balance, you’ll find ample opportunities for personal and professional growth.

Interested in applying?

• Submit your current resume, including a comprehensive employment history and any relevant qualifications and professional certifications you hold.
• A cover letter (no more than two pages) telling us what you will bring to the role and your motivation for applying.
• Contact details for two referees. At least one referee should have thorough knowledge of your conduct and performance within the previous two years. If you are a current or previous public service employee, please nominate a referee who can report on your public service employment.

Further information
The QPT is a value for money independent state trustee service dedicated to advancing and safeguarding the rights, interests and wishes of Queenslanders in need of financial management, trust and estate planning and administration support. We have been looking after Queenslanders and their families since 1916.This work is licensed under a Creative Commons Attribution 3.0 Australia License

• Proven ability to manage diaries, prepare executive correspondence, and coordinate administrative tasks with precision and efficiency.
• Meticulous attention to detail in maintaining records, developing office systems, and ensuring accuracy in all administrative processes.
• High level of initiative to resolve issues independently, work under limited supervision, and contribute to a positive and safe work environment.
• Strong capability to develop and maintain working relationships with a broad range of internal and external stakeholders, ensuring effective communication and collaboration.
• Proactive attitude towards continuous improvement, seeking opportunities to enhance processes, systems, and practices to drive efficiency and effectiveness