Executive Assistant

at  Queen Victoria Hospital NHS Foundation Trust

This is an exciting opportunity to work for a forward thinking patient centred organisation. In this role, you will work at the heart of the corporate offices here at Queen Victoria Hospital as an executive assistant to one or more of our executive directors, their senior management and directorates, working as part of the wider corporate affairs team. In this role, you will provide confidential support using your own initiative and judgement when dealing with complex diary management, providing support to meetings, managing mail and planning and organising events, working collaboratively with the rest of the team to ensure effective management of priorities and work flow.
The interview date for this vacancy will be the 5th of July 2024.

Main duties of the job

• Complex diary management including organising meetings
• Providing administrative support to meetings including drafting agendas and taking minutes
• Provide a discreet and confidential support role using own initiative, dealing with sensitive and complex information on a regular basis and communicating complex and sensitive information to staff at all levels of the organisation as required
• Using judgement when prioritising mail, managing multiple complex diaries and resolving day to day issues
• Planning and organising events, meetings and workshops with both internal and external stakeholders including selection of the venue, organising invitees, travel and provision of materials for the event working closely with the executive director
• To work collaboratively with other executive assistants to promote effective management of priorities and work flow.

Rated GOOD overall with outstanding care by the CQC. A specialist NHS hospital providing life-changing reconstructive surgery, burns care and rehabilitation services across the South of England and beyond.
We specialise in conditions of the eyes (corneoplastics), hands, head and neck cancer and skin cancer, reconstructive breast surgery, maxillofacial surgery and prosthetics, providing regional and national services in these areas of clinical expertise. Our world-leading clinical teams also treat more common conditions of the eyes, hands, skin, and teeth for the people of East Grinstead and the surrounding areas. In addition, QVH provides a minor injuries unit, expert therapies, a sleep service, and a growing portfolio of community-based services. Patients consistently rate QVH amongst the top hospitals in the country for quality of care.
Our success is underpinned by the skills and enthusiasm of our staff and a strong culture of partnership. We are fully committed to training and development of the workforce with support for continuing education and learning.

Main duties of the job

• Complex diary management including organising meetings
• Providing administrative support to meetings including drafting agendas and taking minutes
• Provide a discreet and confidential support role using own initiative, dealing with sensitive and complex information on a regular basis and communicating complex and sensitive information to staff at all levels of the organisation as required
• Using judgement when prioritising mail, managing multiple complex diaries and resolving day to day issues
• Planning and organising events, meetings and workshops with both internal and external stakeholders including selection of the venue, organising invitees, travel and provision of materials for the event working closely with the executive director
• To work collaboratively with other executive assistants to promote effective management of priorities and work flow.

Main duties of the job

• Complex diary management including organising meetings
• Providing administrative support to meetings including drafting agendas and taking minutes
• Provide a discreet and confidential support role using own initiative, dealing with sensitive and complex information on a regular basis and communicating complex and sensitive information to staff at all levels of the organisation as required
• Using judgement when prioritising mail, managing multiple complex diaries and resolving day to day issues
• Planning and organising events, meetings and workshops with both internal and external stakeholders including selection of the venue, organising invitees, travel and provision of materials for the event working closely with the executive director
• To work collaboratively with other executive assistants to promote effective management of priorities and work flow

Main duties of the job

• Complex diary management including organising meetings
• Providing administrative support to meetings including drafting agendas and taking minutes
• Provide a discreet and confidential support role using own initiative, dealing with sensitive and complex information on a regular basis and communicating complex and sensitive information to staff at all levels of the organisation as required
• Using judgement when prioritising mail, managing multiple complex diaries and resolving day to day issues
• Planning and organising events, meetings and workshops with both internal and external stakeholders including selection of the venue, organising invitees, travel and provision of materials for the event working closely with the executive director
• To work collaboratively with other executive assistants to promote effective management of priorities and work flow