Executive Assistant

at  Randstad General Staffing

Salary: $80k - 100k per year + none
Reference: AB_4528964
Are you a highly organized individual with a passion for supporting others? Do you love working in a fast-paced environment? Have you ever dreamed of working for an established start-up? If yes to all of those questions, this job may be for you! Our energy client is in search of a permanent Executive Assistant to support its COO. The COO is a very down to earth executive who needs help organizing their time and being a gatekeeper to the influx of calls and emails he receives daily. He is looking for a true partner who will be with him for years to come! If this interests you, apply today!
salary: $80,000 - $100,000 per year
shift: First
work hours: 8 AM - 4 PM
education: Bachelors

Responsibilities

• Proactive calendar management - schedule calls and meetings (adjusting for conflicts as

they arise), respond to staff and external requests for meetings.

• Inbox management – be able to cut through the large volume of messages in the COO’s

inbox to help the COO work efficiently. Filter out what is not a top priority, respond on

behalf of the COO to questions, or forward as needed.

• Serve as a gatekeeper of the COO’s time, schedule, and information while maintaining a

courteous manner. Anticipate potential schedule conflicts and proactively deal with them
before they become issues. Follow-up on projects/tasks from the COO to other members of
staff. Must be able to maintain complete confidentiality regarding details of schedules and

related information.

• Work collaboratively with the EA for the CEO and the Chief of Staff to ensure support for

the full executive suite.

• Manage and arrange travel as needed including air, rail, or car services.
• Organize both in-house or off-site meetings including all logistics as needed including but

not limited to catering, AV/teleconference, travel, materials, etc.

Skills

• Oral Communication
• Written Communication
• Adobe
• Microsoft Office
• Interpersonal Skills
• Organizational Skills
• Maintaining Calendars
• Scheduling Appointments
• Answering Phones
• Transcribing Notes
• Handling Confidential Information
• Scheduling

Qualifications

• Years of experience: 4 years
• Experience level: Experienced

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you’re looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.
At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.
Pay offered to a successful candidate will be based on several factors including the candidate’s education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including health, an incentive and recognition program, and 401K contribution (all benefits are based on eligibility).
Applications accepted on ongoing basis until filled

• Proactive calendar management - schedule calls and meetings (adjusting for conflicts a