Executive Assistant

at  Robert Half

We are offering a position in the Financial Services industry based in Minneapolis, Minnesota, for an Executive Assistant. The role involves providing high-level administrative support to a team, with a focus on managing calendars and coordinating meetings. This is a contract employment opportunity.

• Provide administrative support to two managing directors, a VP, and an associate
• Manage and coordinate busy calendars for team members
• Assist with the planning and organization of team meetings
• Liaise with a third-party provider for expense management
• Act as a point of contact for the team, providing assistance and answering queries as needed
• Contribute to team projects and initiatives, demonstrating a proactive and collaborative approach
• Handle travel arrangements, both domestic and international
• Use Microsoft Office Suite, including Excel and Outlook, to carry out tasks and manage information
• Utilize CRM and Concur for customer relationship management and travel arrangements respectively
• Maintain and manage all documentation and correspondence related to the role.
• Minimum of 5 years experience as an Executive Assistant within the Financial Services industry
• Proficient in Microsoft Office Suites, including Microsoft Excel and Microsoft Outlook
• Expertise in CRM systems for efficient customer relationship management
• Experience with Concur for managing travel arrangements
• Strong skills in Calendar Management for scheduling appointments and meetings
• Proficient in handling Correspondence with clients and other stakeholders
• Experience in Documentation, including drafting, editing and proofreading
• Previous experience in supporting C-Suite executives
• Expertise in managing International Travel arrangements, including booking flights, hotels, and transportation
• Experience with Concur Travel for managing and tracking travel expenses
• Strong organizational skills to manage multiple tasks and deadlines effectively
• Excellent communication skills, both verbal and written, for effective interaction with internal and external stakeholders
• Ability to work independently and as part of a team
• Strong problem-solving skills and ability to adapt to changing priorities
• High level of discretion and confidentiality due to the sensitive nature of the role.
  Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
  Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.
  All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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