Executive Assistant

at  Robert Walters

Role: Executive Assistant (EA) to Chief Operating Officer Department: Executive Support Location: Liverpool Contract Type: 12 Month Fixed Term Contract Reporting to: Chief Operating Officer Salary £60k per annum Full time hours – Mon – Fri, hybrid working
The Role
We have a fantastic opportunity to join a professional, well established and successful organisation based in prestigious offices in the heart of Liverpool City Centre. The successful candidate will provide a comprehensive organisational and administrative support service to the Chief Operating Officer. Proactively oversee the COOs workload, write/compile COO governance reports (including reports to GEC, RMC, GRC. ERC and Board) and manage the COO Operating Committee.

Outcomes of the roles

• Write/compile COO governance reports – including Board, GEC, GRC, ERC and RMC
• Maintain high standards of presentation and accuracy.
• Managing COO time to ensure deadlines are met by assessing and establishing priority tasks, allocating appropriate time for action and providing briefings/summary information in advance
• Diary management – managing conflicting demands, ensuring balance of time between work and home for COO, recognising the importance and relevance of meetings and the ability to prioritise.
• Management of the COO Operating Committee including creating the reporting pack, collating contributions from direct reports and other submitters, completing minutes and circulating actions
• Manage COO Comms/Engagement plan and arrange sessions accordingly.
• Handling of confidential information including functional design planning, salaries and colleague personal data.
• Providing proactive and efficient EA support to the COO
• Arranging travel schedules (domestic) including all material for trips
• Proactive and effective email management
• Dissemination of information as required to relevant parts of the business
• Develop strong professional relationships with key stakeholders within the COO and wider organisation.

Qualifications

• Experience working in a similar role in Financial Services, the Investment or Wealth Management industry is essential

Knowledge, Skills and Experience

• Proficient in Excel, Word, PowerPoint, MS Teams
• Excellent attention to detail and accuracy
• Excellent time management and organisation skills
• Able to build relationships, navigate politics and manage/influence stakeholders
• Able to use initiative, set own objectives and targets
• Must be discreet and comfortable dealing with confidential information
• Awareness of the Financial Services/Wealth Management industry including regulatory aspects

Robert Walters Operations Limited is an employment business and employment agency and welcomes applications from all candidates
Role: Executive Assistant (EA) to Chief Operating OfficerDepartment: Executive SupportLocation: Liverpool Contract Type: 12 Month Fixed Term Contract Reporting to: Chief Operating OfficerSalary £60k per annumFull time hours – Mon – Fri, hybrid workin

• Write/compile COO governance reports – including Board, GEC, GRC, ERC and RMC
• Maintain high standards of presentation and accuracy.
• Managing COO time to ensure deadlines are met by assessing and establishing priority tasks, allocating appropriate time for action and providing briefings/summary information in advance
• Diary management – managing conflicting demands, ensuring balance of time between work and home for COO, recognising the importance and relevance of meetings and the ability to prioritise.
• Management of the COO Operating Committee including creating the reporting pack, collating contributions from direct reports and other submitters, completing minutes and circulating actions
• Manage COO Comms/Engagement plan and arrange sessions accordingly.
• Handling of confidential information including functional design planning, salaries and colleague personal data.
• Providing proactive and efficient EA support to the COO
• Arranging travel schedules (domestic) including all material for trips
• Proactive and effective email management
• Dissemination of information as required to relevant parts of the business
• Develop strong professional relationships with key stakeholders within the COO and wider organisation