Executive Assistant

at  Robert Walters

An exciting opportunity has arisen for an experienced Executive Assistant to join a dynamic and responsive Corporate Finance team based in Melbourne. This role offers the chance to provide invaluable support to three Managing Directors and their teams, playing a pivotal part in maintaining high standards of client service.

THE ROLE:

As an Executive Assistant within our Corporate Finance team, you will play an integral role in supporting three Melbourne-based Managing Directors and their teams. Your day-to-day responsibilities will include coordinating travel arrangements, managing diaries and expenses, arranging events, and covering reception duties.

• Provide comprehensive EA support to three Corporate Finance Managing Directors and their teams.
• Coordinate and arrange all travel; accommodation, transport, venues, catering etc.
• Work closely with other Executive team members and EAs, while exercising discretion and initiative.
• Manage executive diaries in a fast-paced environment.
• Arrange and support at internal functions and external events.
• Handle meeting room bookings and hospitality at our offices, client event coordination.
• Reconcile monthly expenses for the team ensuring adherence to policies.
• Deliver a high, consistent level of customer service to key clients.

The ideal candidate for this Executive Assistant role will bring a wealth of experience in diary management within a complex and fast-paced environment. You will have a positive, can-do attitude and a genuine enjoyment for collaboration. Your excellent administrative, time management and organisational skills will be put to good use as you manage work-flow and priorities, working well under pressure and demonstrating flexibility. Your superior verbal and written communication skills will enable you to build strong relationships with clients and colleagues alike, while your high level of professionalism and exceptional attention to detail will ensure you deliver excellent customer service.

• A minimum of 3+ year’s experience with diary management in a complex and fast-paced environment, preferably in an Investment Bank, big 4 accounting firm, financial services or top tier law firm.
• A positive, can-do attitude. You are a team player who genuinely enjoys collaborating with others in service of business needs.
• Excellent administrative, time management and organisational skills.
• A high level of professionalism – face to face, over the phone and in email correspondence.
• Exceptional attention to detail and an inherent desire to provide excellent customer service