Executive Assistant

at  Silverfin

Who we are?
Silverfin is a cloud first solution that enables accountants to streamline significant parts of their workload and spend more time on value adding activities.
Silverfin solves a very real problem: it automates a large chunk of the repetitive tasks that people working in financial services spend their time on and improves communication with their clients.
Recognised as an industry leader, we have picked up many accolades, including in 2021 winning Deloitte Belgium’s Technology Fast 50 award for most sustainable growth - an award given to the company with the best percentage growth over the last four years.
Our headquarters is in Ghent Belgium, from where we have successfully launched activities in BeNeLux and the UK. From all our offices and via our remote teams, we’re serving a strongly growing customer base, including the big 4, in 15 countries with 180+ colleagues. Since November 2023 we are proudly part of Visma - the European leader in mission-critical cloud software, enjoying the power of the Visma brand and resources whilst retaining business autonomy and go-to-market freedom.
At Silverfin, we’re an equal opportunity employer and value diversity at our company. We do not discriminate based on race, religion, colour, national origin, gender, sexual orientation, age, marital status, or disability status.
We’re committed to elevating talent by creating an environment where we can all thrive together.
How would you support our success?

EXPERIENCE AND QUALIFICATIONS

• A broad and strong level of business acumen
• Minimum of 3 years’ experience in a related role
• An appropriate senior level of education
• We are especially looking for someone with a high maturity level to excel in handling diverse tasks
• While work experience in a support or operational role in the SaaS industry is relevant, it’s not strictly necessary
• This presents a unique opportunity for an ambitious person to kickstart a career at a high level within the company and gain insights into all facets of our organisation

SKILLS AND KNOWLEDGE

• Organisational skills: organisation and prioritisation are the core elements of this role. You must know how to keep your work organised
• Punctual and precise way of working, attention to detail
• Excellent communication skills in Dutch and English, both verbal and written
• Problem solving: determine which tasks are the most important, and swiftly make decisions for which issues your CEO needs to be involved or not
• Project management: ability to juggle various projects in parallel and keep a structured approach to recurring tasks and responsibilities to keep the CEO Office running smoothly.
• Collaboration: close collaboration with CEO, Chief of Staff and other teams is crucial
• Tech savvy: learn new technology quickly

• Scheduling appointments and provide calendar management, including troubleshooting conflicts, to ensure smooth running of our CEO’s daily appointments
• Making travel arrangements
• Making sure the CEO is informed and aware of upcoming commitments.
• Schedule 1 on 1 meetings, Leadership team meetings, Board meetings, Off site meetings, Town Halls, etc. and ensure practical organisation (meeting room reservation, set up video conferencing, arrange lunch, etc.) in coordination with the Chief of Staff
• Ensure that the executive leadership is informed of priorities, deadlines, and challenges.
• Planning and organisation of various projects, events, dinners, catering, etc. in close collaboration with other departments
• High level relationship support for the executive team - ensuring gifts, recognition, celebrations and acknowledgements are anticipated and provided for
• Prioritising client and business visits, phone/video calls and communication
• Welcoming visitors, providing a professional representation for the company