Executive Assistant – SMC Asia

at  Microsoft

WHY MICROSOFT

Microsoft’s mission is to empower every person and every organization on the planet to achieve more. As employees we come together with a growth mindset, innovate to empower others, and collaborate to realize our shared goals. Each day we build on our values of respect, integrity, and accountability to create a culture of inclusion where everyone can thrive at work and beyond.
We are hiring for an Executive Assistant for the Corporate Vice President (CVP) SMC, Asia based in Sydney. SMC+DS stands for Small, Medium, and Corporate (SMC) and Digital Sales (DS). It is a business unit within Microsoft that focuses on driving digital transformation and delivering meaningful impact to customers. SMC+DS is on an incredible journey to become Microsoft’s next $100 billion-dollar business. The business unit is guided by the Microsoft mission and collaborates with partners to create peak experiences for customers.

WHAT SKILLS DO YOU NEED TO HAVE?

There will be many opportunities for you to learn and grow at Microsoft.

REQUIRED/MINIMUM QUALIFICATIONS

7+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper-level management.

Additional or Preferred Qualifications

• Bachelor’s Degree in relevant field (e.g., Business Administration, Human Resources [HR], Marketing, Communications, Psychology, Sociology)
• OR equivalent experience.
• 4+ years’ experience serving as mentor or direct/indirect (e.g., team leader) supervisor to others.
• 5+ years’ experience reviewing and managing administrative budgets (e.g., for events, morale, travel, training).

THE PURPOSE OF THIS ROLE

An Executive Assistant at Microsoft provides administrative and organizational support to senior leaders. They are responsible for skilfully interacting with management within and outside of the company, comfortably communicating with customers, vendors, and visitors, and flawlessly handling confidential and critical details. They also anticipate the fast-paced needs of the CVP and flexibly accommodates and prioritizes demanding work and travel schedules. Some of their responsibilities include coordinating meeting responsibilities, planning, organizing, and managing multiple calendars, coordinating all travel arrangements, and managing logistics for special events such as team Town Halls or international off-sites and signature peak experience events with internal teams and external partners.

RESPONSIBILITIES:

• Strategic calendar management, including anticipating future needs and time planning prioritization support for the Corporate Vice President.
• Cross-functional collaboration and cross-cultural communication with internal and external networks, particularly EAs for Asia Area Vice Presidents and Area SMC Leaders.
• Leadership of the Asia SMC Business Support community serving as role model with a passion for technology and learner mindset to adopt and encourage usage of AI in daily work to increase productivity of the community.
• Orchestrate key Asia-wide administrative tasks such as management of distribution lists and organizational charts.
• Active participation in the Asia-wide and Global Business Support community with an appreciation of cross-cultural nuances and passion for working with diverse cultures and teams across Asia and the globe.
• Team player with collaborative mindset partnering closely with other members of the Office of the CVP on team management support, including recruitment and onboarding activities, communications, customer and partner experience and operations.
• Event coordination and logistics management for signature events.
• Project ownership, balancing multiple complex projects and timelines.
• Resource management, including expense tracking and budget reporting.
• Rhythm of Business management, including building and managing the annual ROB in partnership with the Chief of Staff and CVP Office team.
• Travel management, coordinating intensive global travel arrangements and itineraries.