Executive Assistant, Sydney

at  FTI Consulting Inc

HOW YOU’LL GROW

This is an excellent opportunity for an individual to partner high-level Executives, build their own network, guide and encourage peers, and further develop their professional skills.

QUALIFICATIONS & EXPERIENCE

• 6 - 8 years’ experience supporting senior management
• Proactive, efficient and approachable
• Some experience in event planning and management
• High attention to detail
• Experience supporting multiple personnel, including senior executives
• Experience in professional services environment desirable but not essential
• Ability to work to deadlines
• Excellent communication verbal and written skills
• Advanced level of Microsoft Office proficiency required
• High level of computer literacy

ABOUT THE ROLE

In this position, you’ll be responsible for providing administrative support for our Senior Managing Directors and/or Managing Directors of our Corporate Finance & Restructuring segment.
You will perform all administrative functions and will need the ability to successfully balance assignments and various tasks from multiple stakeholders. You will be responsible for routine and non-routine tasks and will need independent judgment to plan, prioritise and organise workload. You may also interact with clients and other leaders and will need to maintain absolute discretion and confidentiality as would be expected of a professional in this role.

WHAT YOU’LL DO

• Primarily, administrative support to 4 Senior Managing Directors and assisting other team members with administrative requests
• General administration, including travel bookings, coordinating meetings and calls and maintaining calendars
• Initiate conflict clearance and approval processes for new matters
• Manage new client and vendor set-up, contact lists and liaison with third-party service providers as required
• Compose and edit correspondence, emails, reports and presentations
• Manage in-house, external and client events
• Financial administration, including time and expense recording, credit card reconciliations, assisting with the collection of billing information, invoice creation and debt collection
• Create documents, reports, spreadsheets, PowerPoint presentations and assist in research projects
• Assist with ad hoc tasks (e.g. oversight of office stationery, general office support, office supplies and print materials, onboarding new team members)