Executive Assistant to CEO

at  DOCOsoft

Background:
DOCOsoft, a leading software and services provider to Lloyd’s of London and the broader London insurance market, is seeking a skilled and talented Executive Assistant to join us, dedicated to delivering unwavering administrative support to the CEO The chosen candidate will exhibit a remarkable ability to foresee the requirements of the CEO, ensuring project focus by proactively addressing operational and administrative challenges. This role will represent the office of the CEO; therefore, a high level of professionalism, confidentiality and discretion is required, particularly when handling sensitive information and interacting with the members of the leadership team and clients.

WHO WE ARE:

DOCOsoft is a leading software and services provider to Lloyd’s of London and the broader London insurance market. Since our foundation, we have grown to become one of the leading insurance software specialists in the London Insurance Market. We are a growing team of over 70 colleagues based in Dublin, London, Tokyo, Portugal, Spain, India and Poland.
Here’s what we have to offer:
DOCOsoft aspires to be a market leader in the technology sector, and we are always looking for new ways to approach projects or improve existing content. We look to hire people that will help us achieve this with hard work, enthusiasm and an expression of their own ideas.

Preferred Qualifications:

• A Degree in Business Administration, or a related qualification.
• Experience in the technology/software industry.
• Familiarity with project management tools and collaboration platfo

Executive Support:

• Act as a primary point of contact between the CEO and internal/external stakeholders
• Manage the CEO’s calendar, schedule appointments, and coordinate meetings, ensuring efficient use of time.
• On behalf of the CEO prepare and organize materials for executive meetings, ensuring the CEO is well-prepared and briefed.
• Anticipate scheduling conflicts and proactively address them.

Communication Management:

• Draft and edit emails, reports, presentations, and other documents on behalf of the CEO and CMT, maintaining a high level of professionalism and discretion.
• Manage incoming communications and prioritise as appropriate.

Travel and Event Management:

• Arrange domestic and international travel itineraries, including flights, accommodation, and misc. transportation.
• Prepare travel agendas and ensure the CEO is well-prepared for all engagements.
• Prepare detailed travel briefs
• Plan and coordinate high-level events, both internal and external, on behalf of the CEO.

Administrative and Project Support:

• Perform general administrative tasks, such as filing, data entry, and office organization.
• Handle expense reports and reimbursement processes for the CEO.
• Support the CEO/CMT with various projects: Including but not limited to conducting research, gathering data, and providing insightful analysis.
• Ensure all tasks are completed punctually and to the highest standards.

The successful candidate must have:

• Previous experience as an Executive Assistant or a similar role supporting C suite
• Exceptional organisational, planning and multitasking skills.
• Experience in complex travel and event planning.
• Strong written and verbal communication skills, with a keen eye for detail.
• High level of proficiency in Microsoft Office suite and other relevant software.
• Ability to maintain high levels of confidentiality and exercise discretion at all times.
• A strong sense of business nous.
• A full, clean driver’s licence & own vehicle.

Preferred Qualifications:

• A Degree in Business Administration, or a related qualification.
• Experience in the technology/software industry.
• Familiarity with project management tools and collaboration platfor