Executive Assistant to CEO

at  Swisslinx

On behalf of our client, an Asset Management Boutique specialized on digital assets, Swisslinx is looking for a dedicated and highly organized Executive Assistant for the CEO in Zurich. You will be responsible for a wide range of administrative, organizational, and communication tasks, providing essential support to our CEO in managing daily operations and strategic initiatives. As part of a small, international team in the center of Zurich you will be working independently on a broad range of tasks.

Your Role:

• Calendar Management: Effectively manage the CEO’s schedule, including meetings, appointments, and travel arrangements, to optimize time and productivity.
• Correspondence: Act as the primary point of contact for the CEO, screening and prioritizing communications and inquiries.
• Travel Coordination: Arrange and coordinate both domestic and international travel, including flights, accommodations, and itineraries.
• Meeting Support: Coordinate and organize meetings, conferences, and special events, ensuring all logistical arrangements are handled efficiently.
• Communication: Serve as a point of contact between the CEO and internal/external stakeholders, maintaining professionalism and confidentiality.
• Document Management: Organize, maintain, and archive confidential documents, reports, and presentations, ensuring easy access when needed.
• Collaboration: Anticipate the CEO’s needs and proactively address issues to enhance efficiency and effectiveness.
• Data Management: Conduct research and compile data to support the CEO in decision-making and strategic planning.
• Office Management: Provide administrative support as needed, including filing, copying, and maintaining office supplies.

Your Profile:

• Minimum 5 years’ experience as an Executive Assistant.
• Background within a financial services environment, law firm and/or high-level hospitality would be preferred.
• Professional communication skills as well as ability to communicate with senior and C-Level executives.
• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Flexibility on working hours to coordinate with a global team of Assistants ensuring 24/7 coverage for the CEO
• Ability to work independently with a proactive approach.
• Ability to handle sensitive information with discretion and maintain confidentiality.
• Business professional English, German would be an asset.

If you are keen on taking on a new professional challenge and gain insights into the daily operations within a leading digital asset manager, we are looking forward to receiving your application.
Please note that we can only consider candidates already based in Switzerland

• Calendar Management: Effectively manage the CEO’s schedule, including meetings, appointments, and travel arrangements, to optimize time and productivity.
• Correspondence: Act as the primary point of contact for the CEO, screening and prioritizing communications and inquiries.
• Travel Coordination: Arrange and coordinate both domestic and international travel, including flights, accommodations, and itineraries.
• Meeting Support: Coordinate and organize meetings, conferences, and special events, ensuring all logistical arrangements are handled efficiently.
• Communication: Serve as a point of contact between the CEO and internal/external stakeholders, maintaining professionalism and confidentiality.
• Document Management: Organize, maintain, and archive confidential documents, reports, and presentations, ensuring easy access when needed.
• Collaboration: Anticipate the CEO’s needs and proactively address issues to enhance efficiency and effectiveness.
• Data Management: Conduct research and compile data to support the CEO in decision-making and strategic planning.
• Office Management: Provide administrative support as needed, including filing, copying, and maintaining office supplies