Executive Assistant to Chief Digital & Information Officer - Band 4

at  Gloucestershire Hospitals NHS Foundation Trust

The post-holder will be responsible for ensuring the delivery of effective administration/EA support directly to the CDIO within Digital. To ensure high quality secretarial support is provided and ensuring effective communication between internal and external colleagues. The post-holder will also support the CDIO in their role as SIRO (Senior Information Risk Owner) and the Associate CDIO (Information Governance) in their role as DPO (Data Protection Officer). The post-holder will ensure effective administration in the IG Framework, including the recording and tracking of breaches, queries and subject access requests.
The primary focus for the EA is to enhance the CDIO’s effectiveness.
The post-holder works closely with the CDIO and other senior managers, both within Digital and across the Trust.
Provide a comprehensive and confidential administrative service to the CDIO and, as required, to other members of the GHFT Executive team. This will include the co-ordination of diaries, meetings, minute-taking and preparation of meeting papers, e: filing, correspondence and maintenance of shared electronic records.
Work closely with the CDIO to support the prioritisation and planning of workloads and ensuring they receive appropriate and thorough information in a timely fashion.
Support the Governance & Business Lead with any adhoc duties to support the service.
Gloucestershire Hospitals NHS Foundation Trust is the largest employer in the county and with over 8,000 staff, we are one of the largest NHS Trusts in the UK. We offer a generous annual leave allowance, excellent bank rates, access to the excellent NHS Pension Scheme, discounts for local shops, restaurants and services, access to our health and well-being hub, access to our two on-site nurseries, flexible working options, discounted public transport, reward and recognition schemes plus exercise and activity classes.
The Digital team leads on an ambitious programme of work, delivering digital transformation across the organisation and supporting core delivery across all hospital sites and remote-working. Teams within Digital include CITS (Countywide IT Services), Business Intelligence, Clinical Coding, Clinical Systems & Integration, EPR, Information Governance, Health Records and Clinic Preparation, Training and the Programme Management Office.
Ensure competent and accurate preparation of letters, reports, documents and presentations.
Ensure effective systems are in place to manage and prioritise correspondence to and from the office, including timely responses and acknowledgments.
Support the CDIO in organising and co-ordinating meetings as required, including drafting agendas, preparing and circulating papers, taking minutes and maintaining reporting schedules.
The post-holder will also support the CDIO in their role as SIRO (Senior Information Risk Owner) and the Associate CDIO (Information Governance) in their role as DPO (Data Protection Officer). The post-holder will ensure effective administration in the IG Framework, including the recording and tracking of breaches, queries and subject access requests.
Communicate courteously and sensitively with a wide range of internal and external stakeholders.
Maintain an awareness of developments and new NHS initiatives which impact upon the direction of the Trust and the CDIO’s responsibilities.
Deal with diverse and complex issues, acting on own initiative in problem solving and crisis resolution, ensuring that problems are resolved diplomatically. Proactively review workload and flag where conflicts may arise.
Work under minimum supervision and at pace, assisting other members of the Executive support team, sharing workload and providing cover for leave or other absences where necessary. Provide supervision of, and guidance to, junior and temporary support staff.
Maintain the highest standards of confidentiality when dealing with sensitive information, including information relating to patients or staff.
Prioritise own workload, resolving conflicting diary appointments. Exercise judgement when dealing with senior management or external contacts

Please refer the Job description for details