Executive Assistant to Chief Medical Officer

at  St John of God Health Care

Your Role
You will provide high-level confidential executive and administrative support to the CMO. You will have exceptional organisational skills be able to set priorities to meet deadlines.
You will build strong relationships with the CMO and Patient Experience and Clinical Excellence (PEaCE) teams and help to deliver key strategic priorities within St John of God Health Care (SJGHC).

The Position

• Complex diary and email management.
• Manage communications preparing correspondence and memos and liaising with internal and external stakeholders on behalf of the CMO.
• Arranging meetings, workshops and functions, including preparation and distribution of agenda, minutes and other papers and following up of issues arising from meetings or workshops.
• Attending meetings as required and taking minutes to be distributed.
• Supporting the development and implementation of projects by tracking progress and assisting in meeting deadlines.
• Arranging travel.
• Preparation of orientation plan and material to new team members.
• Process expense claims.
• Be aware of and work in accordance with the SJGHC policies and procedures, including Equal Opportunity, Confidentiality and Privacy.
• Maintain a flexible attitude to the daily schedule to address unexpected changing priorities.
• Communicate effectively with all customers and patients using the appropriate channels, utilising appropriate formal and informal channels of communication.

You will have excellent organisational skills, with the ability to set priorities and meet multiple deadlines. Also with an ability to communicate effectively with Chief Officers, hospital/service Directors of Medical Services, leaders, caregivers and other internal and external stakeholders on behalf of the CMO.
You will be flexible and be able to work on your own or as a member of a team with attention to detail and confidentiality.
Above all, people will be at the core of everything you do committing to and supporting our Mission and Values.

The Benefits

• Salary: $94,744 to $98,193, plus 11% superannuation
• Located at Kings Square Perth CBD office or St Kilda Rd Melbourne CBD office with 40% work from home option.
• Generous salary packaging options
• Up to $15,900 on a range of benefits such as mortgage, rent, or other everyday living expenses.
• Up to $2650 on meal entertainment, holiday accommodation and venue hire
• Access to novated leasing to use pre-tax dollars for a car and expenses.
• A healthy work-life balance through flexible work options, additional purchased leave & well-being programs
• Purchase up to 2 weeks of additional annual leave.
• Employee discount on St John of God Hospital & Medical Services and Private Health Insurance
• Employee support through our dedicated free Employee Assistance Program (EAP)
• Access to a range of Lifestyle, Health & Wellbeing rewards and discounts
• 40% work from home option
• End of trip/bike riding and shower facilities
• All applicants are asked to submit a covering letter (of no more than two (2) pages) demonstrating how you meet the requirements of the role

For enquiries about this position, applicants should contact, Amanda Ford-Critten | GCEO Support Lead and Office Manager on 0411 595 675.
St John of God Health Care embraces diversity and strongly encourages applications from Aboriginal and Torres Strait Islander peoples and people with disabilities. We are committed to providing a safe environment for all children and vulnerable people in our care and proactively take measures to protect children/vulnerable people from abuse

Please refer the Job description for details