Executive Assistant to Chief Property and Retirement Living Officer

at  Amana Living

Job no: 496692
Work type: Full time
Location: Perth CBD, Inner & Western Suburbs
Categories: Professional Role

THE ROLE

Working closely with the Chief Property and Retirement Living Officer, the Executive Assistant (EA) supports all aspects of their daily work routine across property services, asset strategy and retirement living. In this high-profile position with a broad and varied remit, the EA assists with the management of Amana Living’s Building and Lease Management.

KEY RESPONSIBILITIES

• Diary and email management
• Receiving, prioritising, organising, and actioning meeting requests from internal and external stakeholders
• Monitor and manage diary to allow for effective preparation of reports/agenda submissions and project work
• Monitoring email inboxes regularly, categorising emails or deleting junk/spam • Drafting correspondence on behalf of the CPRLO where required • Ensuring all contacts are kept up to date
• Executive support
• Assessing the importance of matters for the CPRLO, delegating tasks to staff for handling, or personally addressing matters as needed
• Following up on redirected queries
• Producing documents, briefing papers, reports, and presentations
• Liaising with and maintaining positive relationships with all stakeholders, including clients, consultants, suppliers and Amana Living staff
• Maintain paper and electronic filing systems
• Meeting management
• Scheduling meetings and booking venues and other resources
• Compiling and distributing agendas and meeting materials
• Coordinating refreshments and catering
• Taking, preparing, and distributing minutes where required
• Building and lease management
• Managing external leasing requirements and liaising with leasing agents on building, maintenance, and cleaning issues
• Ensuring high cleaning standards to the public areas of the Amana Living corporate office building.
• Liaising with the contracted cleaners and managing the cleaning contract
• Team Support
• Ensuring the Property & Retirement Living team is supported as required, including assisting with meeting management, agendas & minutes, and general team events
  For a full position description, please click on the link below.